Administrative Office Assistant Job at Adecco US, Inc. in Dallas

Adecco is now hiring for an Office Assistant to support our Corporate Healthcare Team in Dallas, TX. This is an in-person position with flexible hours from 8:00 AM to 5:30 PM.

**Pay Rate:** $25.00 per hour

**Position Overview:** As an Office Assistant, you will provide administrative support to ensure the efficient operation of the office. We are looking for a detail-oriented individual to help maintain smooth daily operations for our Corporate Healthcare Team.

**Key Responsibilities:**

+ Oversee day-to-day operations.

+ Manage the process for executing business contracts and operational agreements (signatures, document uploads, etc.).

+ Act as a liaison for new employees, ensuring they have necessary equipment, business cards, phones, and office badges.

+ Handle office logistics for guests, vendors, customers, and employees.

+ Welcome and assist guests at the receptionist desk.

+ Maintain communication with the building property management office and landlord.

+ Coordinate repairs and maintenance for office equipment with IT and external vendors.

+ Administer the phone platform.

+ Book and manage conference rooms for meetings, ensuring supplies and catering are arranged.

+ Order and maintain office supplies, ensuring inventory is tracked and distributed.

+ Coordinate logistics for visitors, including hotel rooms and transportation.

+ Manage incoming and outgoing mail from the corporate office mailbox.

+ Oversee assembly, packaging, and shipping of outgoing packages (UPS, FedEx, DHL).

+ Interact with external vendors, including catering companies and equipment service providers.

+ Supervise distribution of supplies for break rooms and meeting spaces.

+ Serve as the designated Fire Marshall, ensuring proper procedures are followed for emergencies.

+ Monitor secure doors for visitor entry.

+ Manage incoming shipments for onsite executives.

+ Print, obtain signatures, scan, and mail essential documents and reports.

**Minimum Qualifications:**

+ 3-5 years of experience in a Corporate healthcare environment

+ Strong ability to interface with multiple levels of the organization, vendors, and clients.

+ Maintain a professional and calm demeanor in a fast-paced environment.

+ Proficiency in Microsoft Office (Word, Excel, Outlook).

**Pay Details:** $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance