TalentBridge is hiring: Executive Assistant in Plano

Job: Administrative Assistant

Job Location: Charlotte, NC 28202

Fully On-Site: 5 days in the office

Duration: Contract for 12 Months

Position Summary:

This onsite role is responsible for providing diverse and confidential administrative support with a focus on extensive calendar management. Core duties include assisting management with high-level administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting pertinent information, and managing incoming mail. The role also involves organizing in-person meetings and off-sites, and handling multiple projects and priorities in a responsive and personable manner.



Key Responsibilities:

• Provide dedicated executive administrative support to the Global Technology Third Party and Change Executive.


• Manage executive schedules, including meetings, telepresence, and travel; arrange and coordinate staff events.


• Coordinate and respond to correspondence and requests from outside groups and senior management, ensuring timely and appropriate responses.


• Draft and type memoranda, correspondence, and maintain accurate records.


• Prepare and submit expense reimbursements and other related administrative tasks.

Essential Functions:

• Communicate effectively with executives and line management to collect and share relevant information.


• Answer executive phone lines, documenting messages accurately and handling calls with discretion.


• Proactively manage multiple calendars, resolving conflicts professionally.


• Handle all aspects of travel planning and expenses, optimizing schedules to create efficiencies.


• Prepare meeting minutes and related documents, using strong written and oral communication skills.


• Liaise with external groups to coordinate events where the executive holds roles such as corporate chair or director.


• Support client conversations and sensitive communications with diplomacy and sound judgment.


• Organize complex and frequently changing travel itineraries with precision.


• Assist with department administration, supporting various operational tasks.

Required Skills and Experience:

• Microsoft Office Proficiency: Advanced experience with MS Outlook and other Microsoft Office applications.


• 3+ Years of Executive Assistant Experience: Proven experience as an Executive Assistant or a similar role supporting senior leadership.


• Independent Working Skills: Capable of working independently, multitasking, and managing time efficiently.


• Executive Presence and Communication: Strong interpersonal communication skills and the ability to interact with senior executives.


• Attention to Detail: High level of accuracy, thoroughness, and commitment to quality in all tasks.


• Adaptability: Ability to work in a deadline-driven environment and adapt to changing priorities.


• Proactive Attitude: Motivated to take initiative, stay focused, and optimize time efficiently.

Desired Skills:

• Administrative Services


• Customer and Client Focus


• Planning and Prioritization


• Adaptability and Collaboration


• Event Planning and Coordination


• Problem Solving and Research


• Facilities Management and Office Administration


• Written and Oral Communications


• Strong Organizational Skills