Administrative Assistant

General Summary of Position Department: Open Heart Administration Status: Full Time; 36 hours per week Schedule: Monday - Friday with rotating weekend. Hours: 7am - 7pm Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital The position involves providing administrative support, including handling office tasks like typing, filing, answering phones, and managing departmental functions. It focuses on day-to-day operations and coordination of special projects within the department. Join one of the largest healthcare systems in the Baltimore-Washington metro region, also recognized as one of the "Healthiest Maryland Businesses". Apply today and learn how MedStar Health can be your next great career move Primary Duties: • Administrative Support : Assist with daily department administration, including answering phones, taking messages, and providing routine information. • Record Keeping & Filing : Maintain accurate files and records, ensuring timely retrieval of information. Develop systems for data collection, reporting, and analysis. • Correspondence & Communication : Open and distribute mail and ensure timely communication within the department. • Supplies & Equipment Management : Order and maintain office supplies, manage inventory, and liaise with vendors to resolve issues or negotiate prices. • Meetings & Events : Organize meetings, conferences, and seminars, including scheduling, preparing agendas, taking minutes, and coordinating logistics such as travel arrangements and audiovisual materials • Personnel & Payroll : Assist with maintaining personnel records, tracking professional licenses, and processing payroll and employee forms. • Data Entry & Reporting : Provide data entry support and prepare reports on departmental statistics and performance. Help with administrative reports, budget preparation, and financial recordkeeping. • Confidentiality & Dictation : Handle confidential documents, take and transcribe dictation, and prepare memos, policies, and other documents as directed. Minimum Qualifications: • High School Diploma or GED. • 2 years' experience, preferably in a doctor's office or medical environment/ health care setting demonstrating organizational skills and a working familiarity with medical terminology and office computers (PC's and/or mainframes) performing word-processing/typing and data entry. Primary Duties and Responsibilities Minimum Qualifications This position has a hiring range of $20.17 - $35.04