State of New Mexico
Staff Manager
State of New Mexico, Santa Fe, New Mexico, us, 87503
$29.58 - $47.33 Hourly
$61,531 - $98,449 Annually
This position is a Pay Band 75
Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
The Staff Manager position is tasked with managing approximately $10 million in federal grants from the Federal Motor Carrier Safety Administration (FMCSA) and the Department of Energy and Minerals (EMNRD). This role involves leading the financial aspects of the Motor Carrier Safety Assistance Program (MCSAP), including monthly project reconciliations, billing, oversee federal and single audits of assigned grant programs, completing and submitting performance reports, submitting monthly reimbursement requests, policy and procedure development and implementation, and collaboration with the program commander to assist in completing and submitting the grant applications.
How does it get done?
The Staff Manager position is responsible for ensuring the financial integrity and compliance of the assigned federal grant programs. Below is a summary of the key responsibilities:
1. Supervision: Lead a team of two (2) Program Coordinators and one (1) Accountant Auditor, overseeing their work, managing their assignments, and handling supervisory duties, including performance evaluations and disciplinary actions.
2. Compliance Management: Ensure compliance with the Office of Management and Budget's (OMG) Uniform Guidance, which governs administrative, cost, and audit requirements for federal awards.
3. Fiscal Liaison: Act as the primary fiscal contact between the Department of Public Safety and federal agencies overseeing the grand programs.
4. Financial Management & Compliance: Oversee the financial requirements of the FMCSA and WIPP grants, ensuring adherence to federal and state fiscal regulations.
5. Performance Compliance: Ensure that performance measures are met and assist with the submission of performance data.
6. Financial Oversight: Manage financial reconciliations, billing, journal entries, and audits to guarantee that expenditures are allowable and processed timely.
7. Professional Development: Attend grant related conferences to stay updated on grant guidance and regulations.
8. Training & Guidance: Provide training and support to field personnel, grants management staff, and command staff on federal fiscal management standards.
Who are the customers?
The Staff Manager plays a crucial role in providing support to a diverse range of customers, both internal and external. These customers include state agencies, state-funded educational institutions, law enforcement agencies throughout the state, municipal and local government bodies, as well as the New Mexico Department of Public Safety.
Ideal Candidate
The ideal candidate should have prior experience and expertise in managing the finances of grant programs, particularly those related to law enforcement. This includes supervisory experience and a strong grasp of payroll and fringe benefit allocation. Additionally, the Staff Manager should be skilled in financial grant reviews, program budgeting, fiscal reporting, and overall understanding of the entire grant life cycle.
Minimum Qualification
A Bachelor's Degree in any field of study from an accredited college or university and five (5) years of professional level experience operating within parameters and guidelines directly related to the purpose of the position defined by the agency at the time of recruitment. Substitutions Apply. See Substitution Table below. A hiring agency will designate that a portion of the required experience to include supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Substitution Table
These combinations of education and experience qualify you for the position: Education Experience 1 High School Diploma or Equivalent
AND
9 years of experience 2 Associate's degree
AND
7 years of experience 3 Bachelor's degree
AND
5 years of experience 4 Master's degree
AND
3 years of experience 5 PhD degree
AND
1 year of experience •Education and years of experience must be related to the purpose of the position.
•If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Employment is subject to a pre-employment background investigation in accordance with all terms and conditions of federal and state law, rules and regulations; and is conditional pending results. In addition, the selected candidate must possess and maintain a valid driver's license, and a current Defensive Driving Certificate from the State of New Mexico; or pass and receive the Defensive Driving Course Certificate within six (6) months of date of hire.
Working Conditions
The work environment is primarily in an office setting, involving frequent use of Visual/Video Display Terminals (VDTs), extensive computer and telephone usage and prolonged periods of sitting. Occasional travel, both in-state and out-of-state, may also be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Patricia Romero (505) 487-6483. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
$61,531 - $98,449 Annually
This position is a Pay Band 75
Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
The Staff Manager position is tasked with managing approximately $10 million in federal grants from the Federal Motor Carrier Safety Administration (FMCSA) and the Department of Energy and Minerals (EMNRD). This role involves leading the financial aspects of the Motor Carrier Safety Assistance Program (MCSAP), including monthly project reconciliations, billing, oversee federal and single audits of assigned grant programs, completing and submitting performance reports, submitting monthly reimbursement requests, policy and procedure development and implementation, and collaboration with the program commander to assist in completing and submitting the grant applications.
How does it get done?
The Staff Manager position is responsible for ensuring the financial integrity and compliance of the assigned federal grant programs. Below is a summary of the key responsibilities:
1. Supervision: Lead a team of two (2) Program Coordinators and one (1) Accountant Auditor, overseeing their work, managing their assignments, and handling supervisory duties, including performance evaluations and disciplinary actions.
2. Compliance Management: Ensure compliance with the Office of Management and Budget's (OMG) Uniform Guidance, which governs administrative, cost, and audit requirements for federal awards.
3. Fiscal Liaison: Act as the primary fiscal contact between the Department of Public Safety and federal agencies overseeing the grand programs.
4. Financial Management & Compliance: Oversee the financial requirements of the FMCSA and WIPP grants, ensuring adherence to federal and state fiscal regulations.
5. Performance Compliance: Ensure that performance measures are met and assist with the submission of performance data.
6. Financial Oversight: Manage financial reconciliations, billing, journal entries, and audits to guarantee that expenditures are allowable and processed timely.
7. Professional Development: Attend grant related conferences to stay updated on grant guidance and regulations.
8. Training & Guidance: Provide training and support to field personnel, grants management staff, and command staff on federal fiscal management standards.
Who are the customers?
The Staff Manager plays a crucial role in providing support to a diverse range of customers, both internal and external. These customers include state agencies, state-funded educational institutions, law enforcement agencies throughout the state, municipal and local government bodies, as well as the New Mexico Department of Public Safety.
Ideal Candidate
The ideal candidate should have prior experience and expertise in managing the finances of grant programs, particularly those related to law enforcement. This includes supervisory experience and a strong grasp of payroll and fringe benefit allocation. Additionally, the Staff Manager should be skilled in financial grant reviews, program budgeting, fiscal reporting, and overall understanding of the entire grant life cycle.
Minimum Qualification
A Bachelor's Degree in any field of study from an accredited college or university and five (5) years of professional level experience operating within parameters and guidelines directly related to the purpose of the position defined by the agency at the time of recruitment. Substitutions Apply. See Substitution Table below. A hiring agency will designate that a portion of the required experience to include supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Substitution Table
These combinations of education and experience qualify you for the position: Education Experience 1 High School Diploma or Equivalent
AND
9 years of experience 2 Associate's degree
AND
7 years of experience 3 Bachelor's degree
AND
5 years of experience 4 Master's degree
AND
3 years of experience 5 PhD degree
AND
1 year of experience •Education and years of experience must be related to the purpose of the position.
•If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Employment is subject to a pre-employment background investigation in accordance with all terms and conditions of federal and state law, rules and regulations; and is conditional pending results. In addition, the selected candidate must possess and maintain a valid driver's license, and a current Defensive Driving Certificate from the State of New Mexico; or pass and receive the Defensive Driving Course Certificate within six (6) months of date of hire.
Working Conditions
The work environment is primarily in an office setting, involving frequent use of Visual/Video Display Terminals (VDTs), extensive computer and telephone usage and prolonged periods of sitting. Occasional travel, both in-state and out-of-state, may also be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Patricia Romero (505) 487-6483. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.