Secretary Job at Curate Corp Voice in New York

Position: Secretary
Location: New York, NY
Employment Type: Full-time

We are seeking a highly organized and proactive Secretary to join our team. The ideal candidate will perform a variety of administrative and clerical tasks to ensure the efficient operation of the office. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Administrative Support:

  • Manage and maintain schedules, appointments, and meetings for executives or departments.
  • Prepare and organize documents, correspondence, and reports.
  • Handle incoming and outgoing communications, including phone calls, emails, and mail.

• Office Management:

  • Maintain office filing systems (physical and electronic).
  • Order and manage office supplies to ensure smooth operations.
  • Ensure the office is tidy, organized, and equipped with necessary resources.

• Meeting Coordination:

  • Organize and schedule meetings, conferences, and events.
  • Prepare agendas, take minutes, and follow up on action items.

• Liaison Duties:

  • Act as the point of contact for internal and external clients.
  • Coordinate with other departments to ensure effective communication and workflow.

• Other Duties:

  • Assist in special projects as assigned.
  • Handle confidential information with discretion.

• High school diploma or equivalent (Bachelor's degree preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office equipment (printers, copiers, scanners).
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality.