Executive Assistant Job at Ursus, Inc. in Seattle

JOB TITLE: Executive Assistant II

LOCATION: Onsite in Seattle, WA

DURATION: 2 months with possible extension/conversion

PAY RANGE: $21-31/hour

TOP 3 SKILLS:

• 5+ years of senior level leadership support experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Job Description:

Our client is seeking a dedicated, multitasking and customer-obsessed individual to support our growing U.S. organization. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. The successful candidate will possess the ability to handle complex scheduling of meetings, travel, events, and tasks across multiple groups with little to no guidance, and with the ability to operate successfully in ambiguity.

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

Key job responsibilities

• Supporting the leadership team across sites
• Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
• Manage complex calendar and scheduling requirements; ability to work with other assistants
• Act as a liaison for the team across Annapurna sites, especial attention to time-zones and global holidays
• Drive key team activities, such as staff meeting agendas, all-hands meetings, and customer engagements
• Manage group logistics, travel, and expense reporting

About the team:

Diverse Experiences

• Our client values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn't followed a traditional path, or includes alternative experiences, don't let it stop you from applying

Work/Life Balance

• We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there's nothing we can't achieve in the cloud.

BASIC QUALIFICATIONS

• 5+ years of senior level leadership support experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience in a fast-paced, high-tech company

PREFERRED QUALIFICATIONS

• Experience designing processes to maximize efficiency