Administrative Assistant Job at Robert Half in Houston

We are on the search for a skilled Administrative Assistant to join our team in Houston, Texas, 77002, United States. As an Administrative Assistant, your primary role will be contributing to a project aimed at digitizing our records, coupled with handling both electronic and physical filing. This role also includes receptionist duties, requiring you to manage inbound calls. This opportunity offers a long term contract employment.

Responsibilities:
• Managing the process of transferring data from physical files to a digital format accurately and efficiently.
• Handling the reception desk and managing inbound calls effectively.
• Ensuring the confidentiality of all business matters and situations.
• Assisting with the organization and physical filing of documents, ensuring a smooth and organized process.
• Handling email correspondence professionally and timely.
• Proficient use of Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint for various administrative tasks.
• Managing the process of scanning documents and filing them electronically from one system to another.• Minimum of 1 year experience as an Administrative Assistant or in a similar role

• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook

• Ability to manage both inbound and outbound calls in a detail oriented manner

• Proven experience with data entry tasks, demonstrating attention to detail and accuracy

• Excellent skills in answering inbound calls, providing quality customer service

• Demonstrated ability in managing email correspondence, ensuring prompt and detail oriented responses

• Strong organizational skills and the ability to multitask effectively

• Excellent communication and interpersonal skills

• Ability to work independently and as part of a team

• High school diploma or equivalent education level.