Robert Half is hiring: Administrative Assistant in Miami

We are offering a long term contract employment opportunity for an Administrative Assistant in Aventura, Florida, 33181, United States. The Administrative Assistant will be the first point of contact in our corporate office, managing communications, and assisting with various projects.

Responsibilities:
• Manage incoming calls, ensuring accurate direction to the appropriate employee or department
• Maintain an up-to-date visitor log and manage access to the office
• Handle incoming packages, log them accurately, and notify the relevant employee of the delivery
• Manage the booking and coordination of conference rooms, ensuring efficient setup and breakdown
• Provide support to the office manager and human resources department on special projects
• Uphold high standards of phone screening to avoid transfer of solicitors
• Maintain a meticulous record of packages to ensure timely and accurate logging
• Implement measures to avoid double bookings of conference rooms and ensure a smooth setup and breakdown process
• Utilize Spanish language skills for translation and communication purposes
• Perform data entry tasks and maintain filing systems as needed.• Proficiency in the Spanish language is required, including both written and spoken communication.
• Ability to translate documents from English to Spanish and vice versa.
• Experience with filing systems and maintaining organized records.
• Skilled in data entry with a high level of accuracy and attention to detail.
• Experience in managing and answering multi-line phone systems efficiently.