Project Administrative Assistant Job at Black Creek Integrated Systems in Birmin

Reasonable accommodations are available for qualified individuals with disabilities upon request.

Essential Duties and Responsibilities

• Work with project management to track project status, documentation, and correspondence
• Assist with preparation of Submittals, Subcontracts, and Change Orders
• Assist with project documentation organization and file management
• Assist with State licensing compliance including renewals, registrations, and change applications
• Assist with scheduling meetings with external parties and taking meeting minutes
• Assist with preparation of internal project reporting
• Answer and direct phones call to appropriate parties
• Collect and review time and attendance and expense report records
• Coordinate travel arrangements
• Related work as required

Qualifications

• Must be an articulate professional with excellent communication skills
• Ability to effectively communicate orally and in writing with managers, peers, customers, contractors, and consultants
• Strong analytical and problem-solving skills
• Proficient in use of Microsoft Office applications, Jira, Adobe Acrobat, and Smartsheets
• Ability to learn new software and company specific applications
• Must have good organizational skills
• Maintain a clear background
• Minimum 5 years of experience in providing administrative support preferably in the IT or construction industry
• Associate’s Degree in business administration or related field

We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.