Grants Administrative Assistant Job at Robert Half in Los Angeles

We are offering six-month contract starting in January for a local non-profit. The role involves a significant number of administrative tasks related to grant management and customer service.

Responsibilities:

• Perform accurate and efficient processing of grant recommendations, which includes preparation and coding of grants, data entry, research, due diligence, and record keeping.

• Communicate with charities or donors to address missing or incomplete information and handle unique situations.

• Handle confidential information with utmost discretion and professionalism.

• Conduct research and gather necessary documents from grantees and/or external sources.

• Ensure all grants comply with current IRS charitable giving guidelines and specific practices of the foundation.

• Assist with the identification of issues and improvements to the grant-making process, promoting efficiency and effectiveness.

• Maintain effective working relationships by managing interactions with peers, interdepartmental teams, and management in a positive, respectful, and collaborative manner.

• Assist in processing grants through their lifecycle, which includes creating and modifying database records, tracking workflow, preparing check backup, and generating correspondence.

• Assist with the preparation and disbursement of grant agreements and amendments, and review requests for deadline extensions and other grant-related changes and updates.

• Coordinate with grantees and accounting staff to ensure proper and timely handling of audit and check replacement requests.

• Proficiency in answering inbound calls with a detail oriented demeanor and clear communication
• Demonstrated excellence in customer service, with the ability to handle queries and concerns effectively
• Experience in data entry, ensuring accuracy and attention to detail
• Proficiency in email correspondence, with excellent written communication skills
• Experience in handling both inbound and outbound calls, demonstrating strong communication and multitasking abilities
• Proficiency in Microsoft Excel, with the ability to create spreadsheets, pivot tables, and graphs
• Familiarity with Microsoft Outlook, including scheduling meetings, managing calendars, and organizing tasks
• Proficiency in Microsoft PowerPoint, with experience in creating compelling presentations
• Proficiency in Microsoft Word, with the ability to create, edit, and format documents
• Experience in scheduling appointments, demonstrating strong organizational skills and time management abilities.