Executive Secretaries and Administrative Assistants Job at Robert Half in Albany

We are offering a long-term contract employment opportunity for an Executive Secretary and Administrative Assistant to join our team in Albany, New York. The role involves processing various administrative tasks, maintaining clear communication lines, and ensuring the smooth operation of the office.

Responsibilities:

• Handle, sort, and distribute incoming mail efficiently
• Review and draft responses to incoming correspondence, ensuring their appropriateness
• Attend to telephone calls and office visitors, providing answers to queries when necessary
• Coordinate and organize meetings and travel arrangements as required
• Maintain and manage office filing systems, both physical and electronic
• Act as a liaison, facilitating information flow among staff members, other employees, and the public
• Operate office equipment proficiently, using keyboard skills and knowledge of Microsoft and other software to produce correspondence, reports, and other documents
• Perform scanning tasks and save documents in electronic format
• Carry out data entry tasks into Microsoft Access, Excel spreadsheets, and Word documents
• Execute any other duties as required, ensuring the smooth running of the office.

• Strong communication skills, both written and verbal, are essential for liaising with various departments and stakeholders.

• Proficiency in data entry and management is required to efficiently handle and organize information.

• Expertise in Microsoft Excel for handling, analyzing, and presenting data.

• General proficiency in Microsoft software is necessary for everyday tasks and operations.

• Understanding of company policy and the ability to implement and follow it diligently.

• Experience in answering inbound calls, demonstrating excellent customer service skills.

• Proficiency in Microsoft Word for document creation, editing, and formatting.

• Ability to review and assess documents and data with a keen eye for detail.

• Proficiency in Microsoft Outlook for managing emails and scheduling.

• Knowledge of medical coverage policies and procedures.

• Experience in scanning and digitizing documents.

• Ability to handle correspondence efficiently and professionally.

• Proficiency in Microsoft Access for database management.

• Experience in managing and creating spreadsheets for data organization.

• Ability to act as a liaison between different parties, ensuring smooth communication.

• Willingness and ability to travel if required by the role.

• Proficiency in Microsoft Office Suites for overall productivity.

• Ability to handle complaints professionally and work towards resolution.

• Experience with file system management and organization.

• Ability to schedule meetings and manage calendars effectively.

• Demonstrated ability to drive innovation and improve processes.