Receptionist Job at Robert Half in Imperial

We are in search of a Receptionist to join our team, New Jersey. As a Receptionist, you will be tasked with managing office functions, providing excellent customer service, and ensuring the smooth operation of our reception area. This role offers a long-term contract employment opportunity within our industry.

Responsibilities:

• Answer inbound calls with detail-oriented and a pleasant demeanor

• Register visitors and coordinate their schedules during their visit

• Maintain a neat and welcoming reception area

• Provide administrative support to various departments as required

• Manage the scheduling and preparation of meeting and conference rooms

• Process and distribute office faxes, packages, and mail as required

• Monitor and maintain office supplies, equipment, and common use items

• Coordinate catering for meetings and events, including negotiation of pricing and menus

• Handle billing for catering expenses and other services, ensuring accurate record keeping

• Follow security procedures for screening inbound deliveries and recording guests, suppliers, and other visitors

• Use Microsoft Office Suite to create reports, manage correspondence, and perform other office functions

• Respond to common inquiries or complaints from clients, coworkers, and supervisors in a detail-oriented manner

• Carry out general instructions and solve problems as they arise in standard situations.

• Must possess exceptional customer service skills to cater to the needs and complaints of clients and visitors.
• Proficiency in office functions such as invoicing, billing, scheduling, and reservation is required.
• Proficient in Microsoft Office Suites, particularly Microsoft Word and Excel.
• Ability to effectively answer inbound calls and manage correspondence.
• Experience with shipping functions, including handling deliveries from suppliers.
• Familiarity with receptionist duties and clerical tasks, including maintaining logs and records.
• Understanding of security measures to ensure the safety of office premises.
• Capable of performing expense reporting and managing office supplies like paper and printing materials.
• Proficiency in using Windows OS and handling video conferencing tools.
• Must have the ability to manage procedures and protocols of the office.
• Experience in handling and resolving complaints.