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PRC Resources

Receptionist Job at PRC Resources in Midland

PRC Resources, Midland, TX, United States, 79709


Job Description

Job Description

INDUSTRY: Oil & Gas, Rental Equipment

LOCATION: Midland, TX

CONTEXT: Our client, an oilfield equipment rental company, is seeking a highly organized and proactive Receptionist to join their team. The ideal candidate will be responsible for a variety of administrative tasks that support their office operations, including customer communication, financial processes, and administrative assistance to the office manager.

RESPONSIBILITIES:

  • Answer and direct incoming phone calls promptly and professionally.
  • Greet and assist visitors, ensuring they receive a positive first impression of the company.
  • Process and track incoming payments and ensure timely follow-up on any outstanding invoices.
  • Assist in the preparation and processing of invoices for outgoing rentals and services.
  • Maintain accurate records of account transactions and client interactions.
  • Input and submit invoices into OpenInvoice, ensuring compliance with company policies and procedures.
  • Verify the accuracy of invoices and resolve discrepancies in a timely manner.
  • Assist the Office Manager with various administrative tasks, including scheduling meetings and managing office supplies.
  • Maintain organized filing systems for both physical and electronic documents.
  • Prepare and distribute reports as needed to support the office's operational functions.
  • Provide excellent customer service to clients and vendors, addressing inquiries and resolving issues swiftly.
  • Foster positive relationships with clients through effective communication and follow-up.

QUALIFICATIONS:

  • High school diploma or equivalent; additional education or training in office administration is a plus.
  • Previous experience as a receptionist or in a similar administrative role, preferably in the oil and gas industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software/ERP systems.
  • Familiarity with OpenInvoice or similar invoicing systems is highly desirable.
  • Strong organizational and multitasking skills with a keen attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team in a fast-paced environment.