Executive Assistant Job at Barrington James in San Francisco Bay Area

Executive Assistant - Hybrid - San Francisco, CA

Role Overview:

My client is seeking an Executive Assistant who will also play a pivotal role in managing office operations. In this dual capacity, you will be the cornerstone of efficient office management, ensuring seamless daily operations, while providing high-level support to the executive team. This role is ideal for a proactive individual who can streamline processes and serve as a trusted partner to executives, enabling them to maximize their productivity and focus on strategic priorities.

Key Responsibilities:

Office Management

• Oversee and coordinate all office operations, including supplies, equipment maintenance, and vendor relationships.
• Manage office budgets and track expenses to ensure cost-efficiency.
• Organize and maintain a clean, functional, and welcoming office environment.
• Plan and execute team events, meetings, and office activities.
• Act as the primary point of contact for building management and external vendors.

Executive Assistance

• Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, reports, and presentations as needed.
• Coordinate meetings, manage agendas, and take detailed minutes.
• Anticipate the needs of executives and handle confidential information with discretion.
• Act as a liaison between executives and internal/external stakeholders.

Qualifications:

• Proven experience in office management and/or executive assistance.
• 5+ years experience as an executive assistant in the biotech industry
• Exceptional organizational and multitasking skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Strong communication and interpersonal abilities.
• High level of discretion and professionalism.
• Ability to work independently and adapt in a fast-paced environment.
• Bachelor’s degree preferred.