Executive Assistant Job at Confidential - Job Hiring in San Francisco Bay Area

Our client, a premier finance firm, is looking for an Executive Assistant to support a Managing Partner in their San Francisco office. The ideal candidate for this position is proactive, detail-oriented, and professional Executive Assistant who will provide a high-level administrative support to our executives and help ensure the smooth operation of our office.

If you are looking for a special career opportunity, this firm provides a real path for their employees, as well as a competitive compensation package.

Salary Range: $95,000-$125,000

Key Responsibilities:

• Provide strategic support to the Partner by managing multiple calendars and scheduling both internal and external meetings.
• Coordinate and book both domestic and international travel arrangements, including flights, hotels, and visa requirements as necessary.
• Assist with light administrative support to additional team members.
• Perform light personal assistant duties as needed to ensure the optimization of the Partner's time.
• Maintain and coordinate schedules for board meetings, ensuring all logistics are handled.
• Interface with both internal and external stakeholders, acting as a liaison on behalf of the Partner.
• Prepare and submit expense reports in a timely manner.
• Manage and execute projects and ad hoc tasks as required.
• Coordinate with other departments and teams to ensure efficient workflow and operations.

Qualifications:

• Bachelor’s degree highly preferred or equivalent experience supporting a partner in a high-level strategic administrative role.
• 7+ years of experience in providing administrative support at a senior level, preferably in a financial services environment.
• Experience in managing multiple priorities and effectively coordinating logistics.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, with a polished and professional demeanor.
• Excellent organizational and multitasking abilities, with great attention to detail and follow-up skills.
• Ability to work independently, prioritize tasks effectively, and maintain confidentiality.

Please submit a resume to be considered.