Executive Assistant Job at Mack & Associates, Ltd. in Milwaukee

A leading global innovator in engineering and production, headquartered in Milwaukee, WI, is seeking a highly organized and proactive Senior Executive Assistant to support two influential Global Leadership executives. This pivotal role offers the opportunity to engage in high-level operations, tackle diverse challenges, and make meaningful contributions to a fast-paced, dynamic environment. The ideal candidate is a strategic thinker who excels at streamlining operations, managing confidential information with discretion, and delivering polished, professional results. Offering a competitive salary of $75,000-$95,000 and a hybrid work schedule, this position promises a stimulating workplace with opportunities for growth.

Key Responsibilities of the Executive Assistant:

• Orchestrate complex schedules, coordinate meetings, and oversee intricate travel arrangements across time zones to ensure smooth executive experiences.
• Serve as the primary liaison for the executives, expertly handling high-priority communications and maintaining seamless information flow.
• Prepare, edit, and distribute essential meeting materials, presentations, and reports that inform strategic decisions.
• Facilitate cross-departmental meetings, ensuring stakeholders are prepared and aligned for effective collaboration.
• Manage expense reports, track budgets, and process invoices with precision and attention to detail.
• Lead the planning and execution of leadership events, including logistics, agendas, and post-event follow-ups.
• Monitor project timelines, track milestones, and provide updates to support successful project outcomes.

Qualifications of the Executive Assistant:

• Bachelor’s degree preferred or equivalent professional experience.
• At least 5 years of experience supporting executive leadership, ideally within a global organization.
• Exceptional written and verbal communication skills with a strong eye for detail.
• Proficiency in Google Suite and familiarity with virtual meeting platforms.
• Proven ability to multitask and thrive in a fast-paced environment.
• Resourceful problem-solver with a proactive approach to anticipating executive needs.
• Unwavering professionalism, discretion, and commitment to confidentiality.

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