executive assistant Job at Randstad US in Indianapolis

executive assistant.

+ indianapolis , indiana

+ posted 3 days ago

**job details**

summary

+ $29 - $30 per hour

+ temp to perm

+ bachelor degree

+ category office and administrative support occupations

+ referenceAB_4671271

job details

The Executive Administrative Assistant provides on-site support to one or more VP and Directors by performing general administrative work such as managing schedules, running reports, copy/filing documents, and answering the phone. This role also supports the administration, logistics, travel, and onsite delivery of department meetings. Serves as the primary liaison for attendee communication, travel arrangements, general logistics, and financial reconciliation processes.

salary: $29 - $30 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

+ Manage calendars, schedules; organize, schedule, and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up

+ Establish follow-up systems for project management, calendar management, and e-mail management, including maintaining department PTO and vacation forms

+ Create and maintain filing system for VPs/Directors

+ Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries

+ Prepare T&E expense reconciliation through Concur

+ Responsible for booking travel and coordinating flight, car rental, and accommodations for Shared Services employees

+ Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed

+ Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.

Skills

+ Maintaining Calendars

+ Organization

+ Handling Confidential Information

+ Creating Presentations

+ Multi-tasking

+ Microsoft Office

+ Account Reconciliation

+ Executive Plans

+ Administrative Duties

+ Visio

+ Microsoft Outlook

Qualifications

+ Years of experience: 3 years

+ Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

**get in touch**

we are here to help you with your questions.

JA

**jordyn adams**

+ jordyn.adams@randstadusa.com