Executive Assistant Job at Boston Hire in Boston

Our client, a biotech firm in Boston, is hiring an Executive Assistant to support their CFO and COO. This dynamic role requires a proactive and detail-oriented professional who thrives in a fast-paced environment! You’ll play a pivotal role in enabling senior leadership to achieve strategic goals by providing high-level administrative support, ensuring operational efficiency, and maintaining confidentiality.

Key Responsibilities

• Manage and prioritize complex schedules for the CFO and COO, coordinating meetings, calls, and travel arrangements.
• Prepare agendas, compile relevant materials, take detailed minutes, and track follow-up action items.
• Plan and book domestic and international travel, including accommodations, transportation, and itineraries.
• Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Assist in tracking projects and deliverables, ensuring deadlines are met and objectives are achieved.
• Process and reconcile expense reports, maintain budgets, and support financial administrative tasks.
• Plan and coordinate small company events, such as team building outings and conferences,

Qualifications

• 2+ years of executive support experience, preferably within biotech, pharma, or a similar fast-paced industry.
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, including the ability to draft professional correspondence.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
• High level of discretion and professionalism in handling confidential information.
• Proactive and resourceful problem-solver with a keen attention to detail.
• Bachelor’s degree or equivalent experience preferred.