Burnett Specialists Staffing & Recruiting
Executive Assistant Job at Burnett Specialists Staffing & Recruiting in Houston
Burnett Specialists Staffing & Recruiting, Houston, TX, United States, 77251
Job Description
This is an exciting EA position for a successful, stable, and supportive organization in Northwest Houston Salary up to 90K + bonus
Excellent benefits
401K
-Amazing culture!
-Laid back- work hard play hard environment
-Excellent tenure within the company
-On-site gym
Responsibilities:
•Sets day-to-day direction to support CEO
•Schedule appointments and coordinate calendars (business and personal)
•Screen incoming calls for CEO and determine the level of priority, involving significant interaction with vendors, clients and senior team members
•Manage email correspondence and phone messages
•Manage travel arrangements for CEO, coordination of flights, accommodation, and ground transportation logistics, including business travel and personal.
•Schedule and arrange meetings, compile and distribute materials, prepare meeting minutes, and maintain corporate documents, including Quarterly Board meeting
•Organize vendor meetings and speaking engagements
•Management of expense processing, reimbursement, personal amounts owing, and account reconciliations.
•Manage multiple bank accounts and credit cards and process payments
•Coordinate tax filings with accountant
•Manage Company tickets for rodeo, baseball games, football games, etc.
•Shopping and errands
•Hire and manage staff and coordinate communication with staff for offsite property
•Buy gifts, send holiday cards
•Plan large events or assist with planning family events
•Research, hire, and supervise vendors and contractors for home projects, as needed in conjunction with Maintenance staff
•Ensure the routine maintenance of homes and vehicles
•Keep the CEO updated on progress of projects
•Manage philanthropic interests
Qualifications of the Executive/Personal Assistant, include but are not limited to:
•Ten years of experience supporting C-suite executives, CEO PA preferred.
•Extremely proficient with Microsoft Office Suite; MS Word, Excel, and Power Point.
•Knowledge in General Accounting principles preferred.
•Excellent verbal and written communication skills, excellent telephone etiquette.
•Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
•Strong leadership and supervisory skills.
•Excellent organizational skills and attention to detail.
•Excellent time management skills with proven ability to meet deadlines.
•Tact and good judgment in confidential situations and previous experience interacting with C-suite executives.
Education: Bachelor's Degree preferred
THIS IS A 100% in Office Position
HOUNW35
Meet The Recruiter
Patti Villarreal, PHR, SHRM-CP
Direct-Hire Recruiter & Staffing Specialist
23 years of Staffing & Recruiting Experience - "What I love most about my job is the ability to truly make a difference in someone's life!"
Favorite Quote: "Do unto others as you would have them do unto you."
Hometown: Houston, TX
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This is an exciting EA position for a successful, stable, and supportive organization in Northwest Houston Salary up to 90K + bonus
Excellent benefits
401K
-Amazing culture!
-Laid back- work hard play hard environment
-Excellent tenure within the company
-On-site gym
Responsibilities:
•Sets day-to-day direction to support CEO
•Schedule appointments and coordinate calendars (business and personal)
•Screen incoming calls for CEO and determine the level of priority, involving significant interaction with vendors, clients and senior team members
•Manage email correspondence and phone messages
•Manage travel arrangements for CEO, coordination of flights, accommodation, and ground transportation logistics, including business travel and personal.
•Schedule and arrange meetings, compile and distribute materials, prepare meeting minutes, and maintain corporate documents, including Quarterly Board meeting
•Organize vendor meetings and speaking engagements
•Management of expense processing, reimbursement, personal amounts owing, and account reconciliations.
•Manage multiple bank accounts and credit cards and process payments
•Coordinate tax filings with accountant
•Manage Company tickets for rodeo, baseball games, football games, etc.
•Shopping and errands
•Hire and manage staff and coordinate communication with staff for offsite property
•Buy gifts, send holiday cards
•Plan large events or assist with planning family events
•Research, hire, and supervise vendors and contractors for home projects, as needed in conjunction with Maintenance staff
•Ensure the routine maintenance of homes and vehicles
•Keep the CEO updated on progress of projects
•Manage philanthropic interests
Qualifications of the Executive/Personal Assistant, include but are not limited to:
•Ten years of experience supporting C-suite executives, CEO PA preferred.
•Extremely proficient with Microsoft Office Suite; MS Word, Excel, and Power Point.
•Knowledge in General Accounting principles preferred.
•Excellent verbal and written communication skills, excellent telephone etiquette.
•Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
•Strong leadership and supervisory skills.
•Excellent organizational skills and attention to detail.
•Excellent time management skills with proven ability to meet deadlines.
•Tact and good judgment in confidential situations and previous experience interacting with C-suite executives.
Education: Bachelor's Degree preferred
THIS IS A 100% in Office Position
HOUNW35
Meet The Recruiter
Patti Villarreal, PHR, SHRM-CP
Direct-Hire Recruiter & Staffing Specialist
23 years of Staffing & Recruiting Experience - "What I love most about my job is the ability to truly make a difference in someone's life!"
Favorite Quote: "Do unto others as you would have them do unto you."
Hometown: Houston, TX
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- 713-375-3202
- pattiv@burnettspecialists.com
- Connect on LinkedIn