Executive Assistant Job at Beacon Hill in Westover Hills

Executive Support for the CEO:

• Act as the primary liaison between the CEO and internal teams, fostering credibility, trust, and collaboration with executive and senior staff.
• Communicate directly and on behalf of the CEO with external stakeholders, including business and organizational contacts.
• Manage the CEO's complex calendar, ensuring efficient scheduling and timely communication of priorities, meeting preparations, and decision-making processes.
• Handle incoming communications and meeting requests by responding independently when appropriate or delegating to relevant staff members.
• Arrange and coordinate corporate travel plans for the CEO and process related expense reports.
• Prioritize and manage correspondence, drafting responses and directing matters to appropriate staff members as needed.
• Organize and oversee logistics for leadership meetings and functions involving the CEO, either directly or through collaboration with designated departments.
• Perform additional duties as assigned.

Support for Board and Advisory Committees:

• Provide administrative support for board and advisory committee members, including scheduling and expense processing.
• Coordinate logistics for meetings, including committee sessions, conference calls, and other board-related events.
• Manage onboarding and offboarding procedures for board and advisory members.
• Process reimbursements and compensation requests for board and advisory members.
• Oversee the intake and distribution of meeting content and manage approvals for events involving advisory members.
• Perform additional duties as assigned.

General Administrative Support:

• Prepare meeting minutes, notes, and action items.
• Conduct research and oversee special projects.
• Handle general administrative tasks, such as photocopying, scanning, emailing, and mailing.
• Run errands and provide out-of-office support as needed.
• Cover for other administrative staff during absences.
• Serve as the subject matter expert for administrative processes within the executive team.
• Perform additional duties as assigned.
  

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)