Executive Assistant Job at Gap International in Philadelphia

GAP INTERNATIONAL A unique, purpose-driven, consulting company

Executive Assistant

Job Overview

Gap International, a purpose-driven and innovative consultancy, is seeking a dynamic and service-oriented Executive Assistant to join our team. This role is your chance to make an impact, ensuring smooth operations and empowering our leaders to focus on what matters most transforming organizations and driving results. As the Executive Assistant, you will be the trusted partner to key members of our leadership team. At Gap International, youll be part of a collaborative and forward-thinking team that values your contributions and supports your growth. We offer a vibrant and inclusive work culture where innovation is encouraged, and impact is celebrated. Together, were building a better future one organization at a time.

About Gap International

At Gap International, we are committed to empowering organizations to achieve unprecedented growth and performance. Our work is driven by a deep belief in the potential of people and organizations to create lasting, meaningful impact. As a medium-sized consultancy rooted in purpose and innovation, we collaborate with leaders worldwide to deliver transformational results.

Key Responsibilities

• Provide administrative support to members of the Executive Leadership Team.
• Take initiative to anticipate the needs of the executive and resolve issues proactively.
• Manage and maintain executive calendar, scheduling appointments, meetings, and travel arrangements.
• Organize and coordinate internal and external meetings, as needed.
• Act as a point of contact between executives and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.
• Track and manage expenses and invoices related to executive operations.
• Manage special projects and ad hoc tasks with efficiency and creativity.
• Keen eye for detail and unwavering professionalism.
• Plan and coordinate internal and external events, ensuring smooth logistics and delivering impactful experiences.

Qualifications

• Bachelors degree.
• Minimum of 5+ years of experience as an Executive Assistant, preferably in a corporate environment.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Flexibility to work irregular hours as needed.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software/tools.
• Ability to manage multiple tasks and priorities in a fast-paced environment.

Gap International Associates

• Purposeful people at work impacting companies around the world.
• People who thrive in a learning environment and enjoy learning, growing, and performing at their best; energized to continually push beyond their comfort zone.
• Comfortable with ambiguity; eager to take on things they don't know how to do.
• Curious and flexible when it comes to their own growth and development, as well as receptive to coaching and feedback to maximize their potential.
• Willing to communicate and contribute thoughts, insights and new ideas to senior leaders both internally and externally.

One thing that differentiates one's experience at Gap International is everyone has the opportunity to learn our unique consulting methodology. We believe it is an important aspect of working with us to become facile in how we produce outcomes with clients. Whether one actually consults is based on preference and need, but going through our training program is a key part of successful employment at Gap International.

What we offer

• Purpose-driven work
• An unmatched culture and commitment to ongoing growth and development
• Highly competitive health benefits
• Generous 401k
• Bonus based on company and individual performance
• Tuition reimbursement
• International travel opportunities

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