Executive Assistant, Administrative Job at Tissuetech Inc. & Subsidiaries in Mia

Position Summary

The Executive Assistant will provide high-level administrative support to the Chief People Officer, Chief Financial Officer, and Chief Compliance Officer & General Counsel. This role involves managing diverse tasks, acting as a key liaison, and enhancing team efficiency by anticipating needs and delivering exceptional organizational and communication support.

Essential Duties & Responsibilities

Calendar Management:

• Coordinate and manage complex schedules, ensuring efficient time allocation and handling scheduling conflicts.
• Organize meetings, including preparing agendas, logistics, and follow-up actions.

Communication:

• Act as the primary liaison between the executives and internal/external stakeholders.
• Draft, proofread, and manage correspondence, presentations, and reports.

Administrative Support:

• Handle travel arrangements, including itineraries, accommodations, and expense reports.
• Maintain records and manage confidential documents with discretion.
• Assist in preparation for Board and executive meetings, including compiling and distributing materials.

Project Coordination:

• Support cross-functional initiatives led by the CPO, CFO, and CCO/GC.
• Track project deadlines, deliverables, and milestones.

Office and Team Collaboration:

• Partner with other assistants and team members to ensure seamless support across departments.
• Assist in organizing team events, offsite meetings, and company initiatives.

Skills & Abilities

Essential Duty Definition:

• Strong proficiency in Microsoft Office Suite and familiarity with collaboration tools like Zoom, Slack, or SharePoint.
• Exceptional organizational, problem-solving, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with professionalism and confidentiality.
• Experience in HR, finance, or legal environments is a plus.
• Strong attention to detail and the ability to anticipate executive needs.
• Proven ability to adapt to a fast-paced, dynamic environment.

Position Expertise/Qualifications

• Bachelor's degree or equivalent experience preferred.
• 5+ years of experience as an Executive Assistant, preferably supporting multiple executives.

Physical Requirements

• Sedentary work that generally requires sitting and/or standing