Executive Administrative Assistant Job at Tim O'Brien Homes LLC in Madison

We’re looking for a professional, proactive, highly-organized executive assistant to play a key role in our growing team. This position is responsible for managing and supporting the needs of the President on a daily basis including special projects, events, and schedules as well as being a contact support person between President and TOH Team Members. Exhibit good independent decision making skills and adhere and support the TOH Core Values.

$55,000 - $65,000 yearly

• Help prepare meetings and take detailed minutes
• Serve as the main contact for high-level executive
• Perform office management duties such as organizing filing systems and ordering office equipment and supplies

• Project Management Assistance for annual company initiatives and President special projects 
• Monthly and Quarterly Reports management and maintenance
• Assist with coordinating Monthly and Quarterly Leadership Team Meetings and Events
• Manage and coordinate business travel schedule for the President 
• Assist the President with his professional and personal calendar schedule (meetings and appointments)
• Compose and type routine correspondence using Microsoft Word and Outlook software
• Perform data entry into Excel spreadsheets and produce Pivot Tables and Graphs to display data

• At least 2+ years of experience as an executive assistant, or experience performing supportive duties
• Accustomed to working on strict deadlines and handling confidential information
• Must be comfortable using Microsoft Office
• Must have graduated high school or received an equivalent certificate of completion
• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills

Tim O'Brien Homes Inc. is an award-winning, semi-custom single-family home builder in the Milwaukee and Madison, Wisconsin areas. They are leaders in energy efficiency, innovative designs, green building practices, and renewable technologies. All homes are 3rd party tested and certified surpassing the State's energy efficiency and green strict guidelines, and backed by a 5-Year Energy Guarantee.

Join a team of people who live by seven Core Values which are the guiding principles of our daily work and underscore commitment to customers, vendor partners, and each other. Tim O'Brien Homes is also a partner of Neumann Companies and its affiliates.

We care about our team! Benefits available: Health, Dental, 401(k), PTO, and much more!