Catalyst Operations & Analytic is hiring: Accounting Specialist in Vienna

At Catalyst Operations & Analytics, we are committed to delivering high-quality solutions while maintaining the highest standards of integrity and professionalism. As we continue to expand, we’re looking for a full-time, detail oriented and proactive Mid-Level Accounting Specialist to join our team at our office in Vienna, VA. This is not a remote position. The Accounting Specialist will manage core financial operations and play a key role in maintaining accurate financial processes and supporting our overall business objectives. The salary range for this position is $90,000 to $120,000 depending on experience.

Responsibilities:
As the Accounting Specialist, you will manage a wide range of accounting functions, ensuring accuracy, compliance, and timeliness in financial operations. Your responsibilities will include:

• Partner with the COO to establish and enforce accounting policies and procedures, ensuring compliance with government contract requirements.
• Assist the COO with month-end close processes, ensuring accurate and timely financial reporting.
• Manage employee payroll through ADP Run, ensuring accurate and timely processing. Address payroll-related issues promptly, review and approve expense reports, and incorporate reimbursements into payroll.
• Track benefit deductions, wage garnishments, and other deductions and ensure they are accurate in payroll.
• Maintain payroll records, ensuring compliance with applicable laws and company policies.
• Monitor employee time sheets, follow up with managers on missed submissions or required corrections.
• Oversee accounts payable functions, including reconciliation of employee benefit deductions, payroll deductions, and insurance premium billing and collections.
• Process and review vendor invoices to ensure proper coding, compliance with government regulations, and adherence to company policies.
• Process and review vendor payments in a timely and accurate manner.
• Audit and approve independent contractor invoices and expense reports, ensuring compliance with government regulations and company policies.
• Manage federal and multi-state reporting requirements, including W-2s, 941s, and other monthly, quarterly, and year-end filings, ensuring accuracy and timeliness.
• Compile and distribute various internal financial management reports.
• Prepare and reconcile journal entries to ensure General Ledger accuracy.
• Assist with monthly, quarterly, and annual financial closings.
• Prepare financial reports such as income statements, balance sheets, and cash flow analyses.
• Reconcile bank statements, credit card statements, and General Ledger accounts to ensure accuracy.
• Investigate and resolve variances or discrepancies in financial records.
• Maintain and update financial records with a high degree of precision and confidentiality.
• Support internal and external audits, providing necessary documentation and information.
• Collaborate with leadership to enhance financial processes and internal controls.
• Participate in ad-hoc projects and initiatives as required to support the finance team.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• A minimum of 3–5 years of experience in accounting or bookkeeping roles.
• Proficiency in accounting software (e.g., QuickBooks and ADP) and Microsoft Office Suite, especially Excel.
• Strong understanding of payroll systems and tax regulations.
• Excellent analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to work both independently and collaboratively in a team environment.

Why Join Catalyst Operations & Analytics?

At Catalyst, you’ll be part of a fast paced & growing, mission-driven organization where your work will make a difference within the intelligence community. We are committed to fostering a positive workplace culture where we value innovation, dedication, and a strong sense of community. At Catalyst, every team member contributes to our success.  We offer a collaborative environment, competitive salary, and comprehensive benefits, along with professional growth opportunities.
Our benefits

• 401(k) match up to 10% with immediate vesting
• Highly subsidized Health, Dental, and Vision Insurance
• HSA with employer contribution
• 4 weeks of PTO accrued annually
• 11 Federal Holidays
• Life Insurance, Short and Long-term Disability coverage paid for by the company
• Company sponsored happy hours
• Holiday party, networking events and company social events

COA is proud to be an Equal Opportunity Employer and we do not discriminate based on race, religion, gender, national origin, color, age, military service eligibility or veteran status, disability, sexual orientation, gender identity, marital status, or any other protected class. We encourage and support workplace diversity.

 

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