Accounting Specialist Job at Hoshizaki America in Brea

SUMMARY

The Accounting Specialist is the primary team member responsible for initiation of most accounts receivable, accounts payable and credit-related activities and transaction recording in the distribution center environment, as well as customer communication regarding these accounting activities. This role reports to the DC Accounting Manager or other appropriate authority.

ESSENTIAL FUNCTIONS

• Gathering receipts information (lockbox details, credit card batches, etc.) and posting cash journals to customer accounts. Coordinating with DC Accounting Manager to troubleshoot operational issues due to customer credit.
• Coordination and facilitation of new customer set-up process including review of new customer applications submitted by operations, initial credit reference request process, and creating new customers in ERP.
• Research and recommend changes to existing customer master data and/or credit file, including annual customer credit review.
• Monitoring age and status of receivables, including coordination of appropriate and timely application of credits, and collection of past due items.
• Process sales order credit release requests as needed.
• Input and code DC accounts payable invoices for system processing and reconcile to ensure timely payment.
• Produce, review, and deliver information to appropriate stakeholders and users, both routine and ad hoc.
• Apply business acumen and identify opportunities for financial, operational, policy, or process improvement including optimization of current tools and recommendations for new tools to improve control, efficiency, scalability, etc.
• Ensure all product that has been delivered is invoiced to customer as notated in the "Shipped Not Invoiced Report".
• Serve as a member of DC Accounting team, participating in strategic projects of the department, finance group, cross-functional teams, or at a corporate level.

EDUCATION & EXPERIENCE

• High school diploma and three plus years of Accounts Receivable, Credit, and/or Collections experience or college study in accounting and one year of relevant experience.
• Experience in manufacturing environment strongly preferred.

KNOWLEDGE & SKILLS

• Self-starter, able to organize and manage expectations and priorities to meet deadlines and objectives.
• Strong verbal and written communication skills, including diplomacy and negotiation. Comfortable leading discussions with or presenting to Senior Management.
• Strong independent contributor, ability to work collaboratively and cross-functionally to contribute to collective success.
• Strong problem-solving skills. Ability to identify issues and patterns to proactively support Operations and minimize risk.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with Microsoft Dynamics or another large-scale ERP platform
• Thrives in environment of continual improvement, both contributing to and supporting change as a cultural element.
• Proactive, with inherent belief in life-long learning, and intellectual tenacity when working through a challenge.

PHYSCIAL REQUIREMENTS

Non-Manufacturing:

• Sit for extended periods of time.
• Stand and walk intermittently.
• Hold arms and hands in one position for extended periods of time.
• Repetitive motions of body parts.
• Coordinated use of hands and feet to operate equipment.
• Intermittent manual labor that includes bending, stooping, crouching, reaching, pushing, and pulling.
• Squat and kneel to access materials and equipment in tight or enclosed spaces.
• Close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal, extensive reading and document preparation.
• Communicate with others to exchange information.
• When travel is required, visual acuity to operate motor vehicle in daytime and nighttime.