Accounting Specialist Job at Soffa Electric Inc in Brea

SUMMARY

The Accounting Specialist will perform a variety of accounting and clerical functions in multiple areas including Accounts Payable, Accounts Receivable, Payroll, Sales, Production and Compliance.

POSITION RESPONSIBILITIES

• Assists with all Accounts Payable functions.
• Processes and maintains credit card transactions and accounts including reconciling.
• Maintains customer payment details including ACH deposits and checks.
• Assists with all Compliance related requirements including releases.
• Helps with collection calls as needed.
• Helps with front desk duties and coverage.
• Verifies prices and departmental charge distribution.
• Reviews reports and checks for accuracy.
• Prints reports and checks.
• Performs data entry functions using various software and platforms.
• Matches invoice to purchase order and/or other supporting documents
• Maintains departmental required logs such as vehicle maintenance and miles.
• Reviews disbursements of accounts payable checks for accuracy and account distribution.
• Reconciles vendor differences and disputes.
• Analyzes accounts daily to ensure that accounts are in balance, assess problems/concerns and resolves in an effective and timely manner.
• Creating estimate numbers.
• Populating the folder system for email bid invites.
• Attending sales meetings to help with bid sheet organization.
• Updating the calendar.
• Update sales black board.
• Additional duties to be assigned as needed.

EDUCATION, CERTIFICATION, SKILLS, AND/OR ABILITIES REQUIRED

Minimum Experience: 3+ years’ experience in accounting/sales related functions and duties.

Experience in construction related industry preferred.

Degree Required: High School Diploma

Abilities Required:

• Thorough understanding of the company’s policies, procedures, systems, and objectives.
• Excellent organizational skills and attention to detail.
• Excellent negotiation, problem solving, presentation and leadership skills.
• Presents a polished and professional presence and image at all times.
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
• Experience with SAGE 300 CRE, Sage Intacct and KOJO Procurement Platform is a plus.
• General electrical material knowledge.
• Strong verbal and written communication skills with strong customer focus.
• Ability to function well in a high-paced and at times stressful environment.
• Candidate must be self-driven with the ability to work as part of a team or independent.

WORKING CONDITIONS

• General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is performed indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
• The noise level is typically low.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Occasional lifting of up to 15 lbs.
• Location – 100% in office.