Allegan County is hiring: Secretary / Receptionist in Allegan

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty.  A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We were recently identified as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being. We have also received the Impact Award for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary: 

Performs a variety of Circuit Court clerical functions.  Serves as Circuit Court Administration office receptionist screening telephone calls, customers and others at the reception counter and providing basic court information.  Acts as jury clerk and works closely with the Circuit Court Clerk’s office and Judges to coordinate juror functions.  Sends out jury letters and maintains a list of available jurors.  Prepares and sends out billings on case files owing money to the court.  Schedules show cause hearings for non-compliance with payments and jury duty.

2025 Starting Wage: $22.73 per hour - full time 

Excellent Benefits Plan:  Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers 

Essential Duties and Responsibilities: 
1. Screens telephone calls, customers, jurors and others at the reception counter. Provides basic information to the public regarding court policy and procedures.
2. Uses internet resources to locate persons in arrearage in payment to the court.
3. Prepares monthly jury letters and inserts for mailings.  Writes letters to jurors responding to requests to be excused.  Maintains and updates juror lists to accurately reflect available jurors for use by the Court and County Clerk’s Office.  Handles phone calls and questions from jurors.  On jury trial days, is available to check –in jurors, show cause jurors who no-show, and is the primary court contact person for jurors.
4. Participates in the court’s collection process by sending out billings on delinquent felon cases, schedules show cause hearings for non-compliance, prepares orders for signature and distributes to appropriate parties.
5. Operates a computer to access, enter, update and change case information and to generate statements.  Utilizes software to process invoices for payment and to generate documents and written materials for court programs and functions.
6. Assists in day to day court administrative duties as needed, including: responding to voicemails within 24 hours, processing invoices weekly, and being the court’s front line in customer service.
7. Performs general clerical duties for the Court Financial Officer and Circuit Court Administrator. 
8. Obtains new hearing dates and types orders, prepares proofs of service and distributes to appropriate parties on collection matters. 
9. Pulls case files for show cause hearings and use by court staff and other authorized persons.   Ensures files are complete for show cause hearings. 
10. Maintains office printer and paper, prepares orders of office supplies and other office needs for circuit court.  Enters work orders for technology and facility related matters as needed.
11. Substitutes for other court staff and assists in other areas of the court as needed, including the assignment and scheduling clerk and as a court recorder.

Required Education and Experience: 

• High School Diploma or equivalent (G.E.D.) 
• Additional legal terminology, CER certification, legal secretarial or related coursework is desirable.  
• Six (6) months of clerical experience, preferably in a court or closely related setting. 
• Two to three years of case processing or clerical experience in a court or closely related legal setting is preferred.

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