General Secretary - Athletics Job at Tippecanoe School Corporation in West Lafay

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
10/30/2024

Location:
William Henry Harrison High School

Closing Date:
01/12/2025Any candidate recommended for hire will be asked to complete an expanded criminal history clearance at their cost (starting at $24.90).

Job:

General Secretary - Athletics

Level:

Clerical/Secretarial

Reports to:

Athletic Director

Salary Guide

205 Days
Benefit Schedule B
Hourly Wage: $17.11 - $18.04 (depends on job related experience)

Purpose Statement:

The job of General Secretary is done for the purpose of providing complex and confidential secretarial and administrative support to the school Athletic Director to assure the smooth and efficient operation of the building so that the needs of the students, staff, and community are met.

Essential Functions:

• Ability to read, reason, and understand policies and procedures and related information and to follow verbal, written and demonstrated instructions.
• Ability to talk, hear, see, speak and correctly perceive.
• Ability to multitask.
• Proficiency in Excel, Word, and Power Point is essential.
• Ability to concentrate on details when there are distractions and to work under pressure to meet deadlines.
• Ability to maintain a professional demeanor at all times.
• Ability to relate to the school community through excellent interpersonal and communication skills.
• Ability to exercise discretion and maintain confidentiality at all times regarding all aspects of the TSC.
• Serve as information resource person, acting as liaison between community and school. Dispense pertinent information and direction to students, parents and staff.
• Additional duties are listed below
  
  • Athletic Secretary/Treasurer
  
  
  • Athlete Eligibility
  
  
  • Awards Nights Preparation (senior night, etc.)
  
  
  • Banking
  
  
  • Coke Ordering/Repairs
  
  
  • Confirmation of schools & officials
  
  
  • Copy Duties
  
  
  • Discipline Files
  
  
  • Eligibility Check
  
  
  • Employment Paperwork
  
  
  • End of season awards and letters
  
  
  • Event Worker Scheduling
  
  
  • Event Workers
  
  
  • Final Forms
  
  
  • Financial Reports (daily, monthly, annually)
  
  
  • Hospitality
  
  
  • IHSAA Tournament Entries
  
  
  • Mailings
  
  
  • Order Office Supplies
  
  
  • PowerSchool Reporting - Grades
  
  
  • Process Claim Vouchers
  
  
  • Purchase Orders/Requisitions
  
  
  • Receptionist
  
  
  • Sports Passes
  
  
  • Team Rosters/Programs
  
  
  • Ticket Manager Duties
  
  
  • TSC ECA Hiring Requirements
  
  
  • Vending Machines
  
  
  • Camp Accounts
  
  
  • Filing
  
  
  • Coaches Requisitions
  
  
  • Order All Awards, Trophies & Ribbons
  
  
  • Gate Workers

Performance Responsibilities:

• Assist the Athletic Director with order, distributing and processing of a variety of materials.
• Handle correspondence, handout preparation, and copying for the athletic department.
• Perform other related duties as assigned for the purposes of ensuring the efficient and effective functioning of the school as assigned by the Athletic Director.

Legal and Ethical Duties:

• Demonstrate a respect for the legal and human rights of students.
• Follow health and safety procedures established by the school corporation.
• Arrive and depart punctually, notifying appropriate personnel about absences and coverage.
• Demonstrate loyalty, dependability, integrity, and other ethical standards.
• Follow the chain of command for the various administrative procedures and student or program concerns.

Attachment(s):

• FT SUPPORT STAFF BENEFIT ENROLLMENT .pdf