Office Manager Job at Sparks Group in Alexandria

Job Summary/Company: Are you a highly organized and detail-oriented administrative professional? This role offers a dynamic opportunity to manage day-to-day office operations, support key leaders, and contribute to a collaborative team environment.

Contract Duration: 3 months (with potential for extension)

Location: Alexandria, VA (On-site, 5 days/week)

Primary Responsibilities:

• Day-to-Day Operations:
  • Manage and coordinate office activities, including scheduling, mail distribution, and facility maintenance.
  • Provide administrative support to visitors, staff, and leadership.
  • Oversee office supplies, equipment, and vendor relationships.
• Human Resources and IT Support:
  • Assist with employee onboarding and offboarding processes.
  • Coordinate with HR and IT departments to ensure smooth transitions.
  • Provide guidance on HR policies and IT procedures.
• Cross-Functional Collaboration:
  • Work closely with various departments (Finance, Operations, HR) to manage document flow and information sharing.
  • Collaborate with building management to maintain a secure and safe office environment.
• Executive Support:
  • Provide administrative support to senior leadership, including scheduling meetings, processing expense reports, and preparing reports.
  • Assist with conference planning and logistics, including coordinating with committee staff and managing shipping and freight.

Required Skills and Qualifications:

• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and prioritize tasks
• Problem-solving and initiative-taking abilities
• Experience in a fast-paced office environment

Note: This is a contract position requiring on-site presence in Alexandria, VA, 5 days per week.

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This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.