Office Manager Job at Robert Half in Fort Worth

We are seeking an Office Manager to join our team, located in Fort Worth, Texas. In this role, you will be central to the smooth running of our operations, handling a range of administrative tasks, from managing executive calendars to coordinating company-wide communications. This role offers a contract to permanent employment opportunity.

Responsibilities:

• Oversee the scheduling of executive appointments, ensuring optimal time allocation.
• Provide administrative support for various project management tasks as directed.
• Maintain both electronic and physical filing systems for efficient access to documents.
• Prepare necessary reports and presentations for senior management.
• Coordinate and schedule company meetings and conference calls, ensuring all participants are well-informed and prepared.
• Welcome visitors to the corporate offices and prepare meeting rooms, including arranging food and beverage services as required.
• Take detailed meeting minutes, summarizing key discussions and action items, and create task lists for follow-up.
• Arrange comprehensive travel itineraries for senior management, including flights, accommodations, and transportation.
• Write clear, concise correspondence on behalf of the President, including emails, memos, and reports.
• Oversee the distribution of all incoming mail for the corporate office, prioritizing urgent items.
• Manage and monitor production facilities' utility accounts, ensuring timely payments and addressing any discrepancies.
• Facilitate company-wide communications, ensuring information is disseminated accurately and efficiently.
• Foster collaborative relationships between the President and other departments, serving as a liaison.
• Manage office supplies, ensuring the team is well-equipped.
• Handle Accounts Payable/Accounting, including verifying and appropriately coding vendor invoices and ensuring accurate payment.
• Run monthly financial reports as directed and maintain accounting records in the appropriate software or cloud folders.
• Handle accounts that are approaching 30 Days and up to 40 Days, running AR aging reports.• Proficiency in using Accounting Software Systems is required.
• Experience with ADP - Financial Services is essential.
• Familiarity with Concur is a must.
• Proficiency in CRM is necessary.
• Knowledge of Dentrix Dental Software is required.
• Experience with About Time software is necessary.
• Proficiency in Accounting Functions is needed.
• Experience in handling Accounts Payable (AP) is a must.
• Knowledge of managing Accounts Receivable (AR) is essential.
• Ability to handle Answering Inbound Calls is required.