Administrative Assistant / Office Manager Job at Evolve Talent Partners in San F

Boutique venture capital firm is seeking a full-time Office Manager/Administrative Assistant. This is a new role that will play a key part in our small but dynamic team. The position will provide support in three main areas, including but not limited to:

1. Administrative support for a partner and principal
2. Office management
3. Collaboration with the Executive Assistant

The ideal candidate is a self-motivated, intellectually curious team player who thrives in a fast-paced, high-energy environment. They should be polished, professional, and possess a positive, upbeat attitude, while being able to work both independently and collaboratively. This is a great opportunity to join a young, dynamic team and gain exposure to all aspects of the business. Previous experience working in a similar type of office (financial, investment, startup or similar) is preferred.

This is a full-time, in-person position based in San Francisco office, requiring on-site presence 4 days per week, with 1 day remote.

Administrative Assistant Responsibilities:

• Coordinate calendars, including handling a high volume of scheduling, liaising with internal and external parties, and scheduling across multiple time zones
• Plan travel arrangements, including flights, hotels, and other reservations
• Complete detailed expense reports monthly including tracking receipts and reimbursements
• Collaborate closely with the Executive Assistant to ensure seamless day-to-day operations and support for the team
  

Office Management Responsibilities:

• Manage the first experience for visitors and employees, ensuring a welcoming and efficient office environment
• Daily maintenance of kitchen and office cleanliness
• Track and order all office snacks and supplies
• Serve as point of contact for building management
• Manage office and building maintenance requests
• Partner with third party IT vendor to facilitate team support as needed.
• Other ad hoc tasks as assigned

Profile Desired:

• Bachelor's degree
• 2+ years of experience in office management or administrative roles
• Strong knowledge of office management responsibilities, systems, and procedures.
• Strong organizational skills, including the ability to set priorities, handle multiple tasks,
  and organize time effectively
• Technically savvy, and proven ability to pick up new systems and tools quickly
• Experience with Google Suite and MS Office
• Ability and desire to thrive in an unstructured working environment
• Strong written and verbal communication skills.
• A natural collaborator, true team-player with low ego and a proactive disposition
• Humble & self-motivated; equipped with an entrepreneurial, positive, can-do attitude
• Must be flexible and able to quickly react to last-minute changes