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This Is Voice

This Is Voice is hiring: Front Office Assistant in Jersey City

This Is Voice, Jersey City, NJ, US,


Job Description

Job Description
Description


     We are seeking a highly organized and professional Front Office Assistant to join our dynamic team. In this role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and efficient front office environment. The ideal candidate will possess excellent communication skills, a proactive approach to problem-solving, and the ability to juggle multiple tasks effectively. You will be responsible for handling incoming calls, greeting guests, and managing appointment schedules, all while maintaining a positive and professional demeanor. Your contributions will be vital in creating a pleasant experience for our clients and supporting the smooth operations of our office.

Company: This Is Voice
Location: New Jersey,City
Position Type: Full-Time (Monday to Friday)
Salary: $4,350 to $5,150 per month




Key Responsibilities
  • Answer and direct incoming phone calls in a professional manner.
  • Greet and assist visitors, ensuring they feel welcomed and informed.
  • Manage appointment scheduling for staff and ensure all relevant documents are prepared in advance.
  • Maintain an organized and neat front office environment.
  • Handle incoming and outgoing mail and packages efficiently.
  • Assist in the coordination of meetings and conference room bookings.
  • Provide administrative support to other departments as needed.


Skills, Knowledge and Expertise
  • High school diploma or equivalent; additional qualifications in office administration are a plus.
  • Proven experience as a front office assistant or similar role.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to work independently as well as part of a team.
  • Customer-focused attitude with a strong commitment to service excellence.


Benefits

  • Competitive salary commensurate with experience.
  • Comprehensive healthcare benefits package.
  • Retirement savings plan with company match.
  • Paid vacation and holidays.
  • Opportunities for professional growth and development.