HR Recruiting & Onboarding Specialist Job at Mid-Willamette Valley Community Act

Join our HR team! The Recruiting & Onboarding Specialist performs high volume recruitment, hiring, onboarding and other essential tasks in support of the HR Department. This person sources talented candidates for open positions, collects applicant and hiring data, and assures a pool of diverse applicants are available to hiring managers. This role is key in reaching out to members of communities, including those of Black and Indigenous People of Color (BIPOC), Veterans, and other qualified individuals with a desire and the skills needed to achieve the agency mission.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• An Associate's Degree in Human Resources, Business Administration, or related field.
• Three or more years of HR related or administrative experience.
• An equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATION

• Driver Qualification Status not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre-employment and random drug screenings.

KNOWLEDGE, SKILLS & ABILITIES

• Experience in applicant tracking system software (ApplicantPro) preferred.
• Experience in HRIS platforms (Datis, Paycom) preferred.
• Basic proficiencies in computers, including MS Office (Outlook, Word, Teams, Excel) are required.
• Knowledge of hiring best practices, including interviewing standards and etiquette.
• Ability to communicate effectively, both written and orally, to Program Directors and Hiring Managers.

**ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive.

• Creates, edits and posts jobs on various job boards, websites, community locations, and at schools.
• Attends and/or holds job fairs to recruit for open positions. Creatively sources applicants to achieve applicant outcomes.
• Advises hiring managers to interview qualified candidates as required under HR guidelines.
• Reviews and edits interview questions for appropriateness and job-related questions. Assists with pre-screening, phone/video or in-person interviews as requested. Prepares interview panel packets as needed.
• Collects application materials, interview notes, scoring sheets, testing documents for completeness and filing once position is filled and candidates have been notified.
• Meets with candidates to assist with the completion of pre-employment screening items, such as drive records, reference checking, and background checks.
• Meets with new staff to on their 1st day for employee onboarding. Performs I-9 Identification checks, administers W4s for staff to complete, and assists with other 1st day onboarding tasks.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.
• Working with coworkers/clients over the phone, via video conferencing and in-person.
• Occasional noise and distractions in work spaces.

PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus; hearing abilities required.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment, documents and phone.
• May require use of headset for answering phones.
• High levels of multitasking, and time management, including concurrent recruitments among multiple sites and programs.
• Diplomatically and calmly handles reactive applicants, employees and/or managers if the situation arises.

MWVCAA is committed to promoting and achieving diversity, equity, and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities, or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at or call 503-585-6232 to ask for a HR Team Member.

**This is a partial list of essential duties and responsibilities. To review the full job description, please apply at mwvcaa.org/careers/.