HR Benefits Specialist Job at Mid-Willamette Valley Community Action Agency in S

Join Mid-Willamette Valley Community Action Agency's Human Resources team!

The HR Benefits Specialist oversees employee benefits including enrollments, retirement plan system administration and changes, COBRA, compensation changes, benefit file feeds in Agency Human Resources Information System (HRIS) software, and trouble-shooting data issues with insurance providers.

Candidates must submit applications by 1/2/2025 in order to be considered for first round interviews.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in Human Resources, Benefits Administration, or related field.

• Two years of work experience, with one or more years of work experience in any of the following areas: financial, accounting, human resources, math, sciences, data analysis, database systems, or IT/ technical support roles.

• An equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver Qualification Status is not required for this position.

• Successful registration with the Central Background Registry of the Child Care Division.

• Candidate must pass a comprehensive MWVCAA background screening prior to employment.

• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE, SKILLS, AND ABILITIES

• Basic proficiencies in MS Office (Outlook, Word, Teams); intermediate proficiency in MS Excel required.

• Prior experience in HRIS (Paycom, Datis) preferred but not required.

• Math computations, spreadsheet calculations, and data manipulation skills are required.

• Knowledge about benefits administration and payroll systems preferred.

• Ability to work efficiently to accomplish tasks, meet deadlines, and maintain an organized system.

• Proficient in oral and written communication, with individuals and in groups.

*ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Develops and trains HR Team on HRIS system processes designed to increase Agency efficiencies.

• Oversees the benefits administration in Agency HRIS, including forms and letters, and with all insurance carriers and the retirement plan administrator.

• Participates in analysis of the benefit package to review competitive attractiveness to candidates and staff. Conducts annual benefits surveys with staff and researches new benefits to offer staff.

• Leads the annual Open Enrollment process and approves benefits selections; reviews data and ensures the data files successfully transfer to carriers.

• Attends payroll meetings with the Finance team to ensure retirement benefits are deducted according to Plan Documents.

• Responds to inquiries and provides information to employees and management in all areas of HR as requested, including timesheets and paychecks.

• Reviews insurance portals data and benefit billing to assure the enrollments are accurately billed and credits are attained in coordination with the Payroll Specialist billing process.

• Runs reports for government entities such as unemployment, EEO1, BLS, DHS, and DOJ.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Specific vision abilities required by this job include close vision and ability to adjust focus.

• Occasionally lift up to 25 pounds.

• Manual dexterity for handling office equipment, documents and phone.

• May require use of headset for phones.

• Explains technical information and benefits decisions using tact and diplomacy.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.

• Working with coworkers/clients over the phone, via video conferencing and in-person.

• Occasional noise and distractions in work spaces.

MWVCAA is committed to promoting and achieving diversity, equity and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth, and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

**This is a partial list of essential duties and responsibilities. To review the full job description, download below.

If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at HR@mwvcaa.org or call 503-585-6232 to ask for a HR Team Member.