Office Assistant II - Police Job at City of Fayetteville, NC in Fayetteville

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INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.

A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.

The City of Fayetteville is currently recruiting for an Office Assistant II in the Police Department to perform a wide variety of office assistant tasks in support of an office operation, program, or work unit applying varied guidelines and program knowledge, which may require some interpretation, research and analysis; to resolve problems within the area of assignment.

* Screen visitors and telephone calls and route as appropriate; assist the public, other departments and divisions by providing information concerning services provided, explain departmental/divisional policies and procedures requiring some interpretation and use a variety of established guidelines. Resolves problems which may include gathering and researching background information.

* Screen incoming mail and prioritize in order of importance.

* Maintain a calendar of activities, meetings and various events for assigned department manager and make travel arrangements.

* Schedule and arrange division activities, meetings, conferences and various work events.

* Compose, prepare, review and distribute a variety of forms, reports, correspondence and documentation; proofread and verify accuracy of a variety of documents including general correspondence, memoranda, and reports; maintain/revise the records retention and disposal schedule; monitor, retain and purge records as needed.

* Assist in the preparation of departmental budget; monitor expenditures.

* Operate a variety of office equipment including copiers, scanners, facsimile machines and computers; input and retrieve data and text; organize and maintain filing.

* Process accounts payables if required by department for which assigned; maintain related records and vendor files.

* Prepare monthly invoices if required by department for which assigned; requisition supplies and materials as required.

* Contact the public and outside agencies for the purpose of obtaining, clarifying, and providing information and making referrals.

For a complete job description click here.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two years of increasingly responsible experience in office support work.

Training:

Equivalent to completion of the twelfth grade supplemented by specialized secretarial or office management training.

LICENSING & CERTIFICATIONS:

Required:

None.

Preferred:

Computer training certification; Bilingual certification; Commissioned by the State of North Carolina as a Notary Public; Customer Service certification.

SPECIAL REQUIREMENT FOR POLICE DEPARTMENT

* This position is subject to pre-employment polygraph/CVSA testing.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview and computer/clerical testing which may include but is not limited to: Keyboarding, Proofreading, Spelling, MS Excel and Word with the selected candidate being subject to a pre-employment drug screen, background check, driving history check and a polygraph or CVSA to be conducted by the Police Department.

An Equal Opportunity Employer