Administrative Assistant Job at Novul Solutions in Virginia Beach

Job Description
Position: Administrative AssistantLocation: 100% Onsite (Ballston, VA)

Clearance Level: Active DoD Top Secret/SCI Eligibility

We are seeking a dynamic and detail-oriented Administrative Assistant to provide vital support in a fast-paced, mission-critical environment. This role demands excellence in administrative management, human resources, and customer service. You will manage correspondence, organize essential documentation, and serve as a vital link between internal teams and external offices.

Key Responsibilities:

• Review and edit correspondence, policies, and other official documents.
• Handle customer service requests and offer solutions for process improvements.
• Organize and maintain physical and electronic files.
• Develop and manage reports, presentations, and spreadsheets, especially on human capital and budgetary topics.
• Assist with onboarding new employees and liaise with external organizations on HR-related matters.

Requirements

• Clearance Level: Active DoD Top Secret/SCI Eligibility
• Experience: Minimum of 3 years in office administration or HR support.
• Communication: Exceptional verbal and written skills with a customer-first mindset.
• Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Adaptability: Ability to multitask effectively in a dynamic environment.

Benefits

Core Benefits:

• Paid Time Off PTO):TEN (10) Paid days off & FIVE (5) Floating days off.
• Holidays: 11 Paid Holidays. Flex time can be utilized instead of holiday time usage.
• Payroll: Paid Bi-Monthly.
• 401(k): Partnered with the SECOND LARGEST Retirement plan provider in the U.S. Guaranteed 3% match. Eligibility - 21 years of age or older, after 3 months of employment
• Individual or company-wide performance and recognition awards (Quarterly

Health Benefits:

• UNITED HEALTHCARE PPO, extensive national coverage.
• INCLUDES: Medical/Dental/Vision/HSA.
• Eligible on the first of the month, immediately after the start date.
• Submit the enrollment form within 30 days of your start date otherwise, you will have to wait until October for the new year enrollment.

Quality of Life Benefits:

• Training & Career Development Reimbursement of Tuition and training needed to support career development.
• $150 monthly reimbursement contribution paid monthly towards parking expenses.
• Receipts must be submitted by the close of business on the 25th of each month.
• Reimbursements will be paid on the first payroll AFTER reimbursements are submitted each month.

Special Benefits:

• Performance bonus - Project-based
• Yearly bonus - Company based