Administrative Assistant Job at Ultimate Staffing Services in Lanham

Job Title: Administrative Assistant
Location: Lanham, MD
Schedule: Monday - Thursday: 8:00 AM - 6:00 PM, Friday: 8:00 AM - 12:00 PM
Pay: Up to $26 per hour (based on experience)

Job Overview:
Ultimate Staffing is seeking a highly organized and experienced Senior Administrative Assistant for a client in Lanham, MD. This role requires a dynamic individual with strong multitasking skills and the ability to thrive in a fast-paced office environment.

Key Responsibilities:
Operate an 8-line telephone system efficiently.
Greet visitors and ensure a professional and welcoming office environment.
Maintain and manage the conference room schedule.
Receive and place dispatch requests for inspections.
Create and organize digital files; upload digital documents as needed.
Handle incoming and outgoing mail and packages.
Maintain and troubleshoot office equipment.
Update reports, project files, and follow up on inspector reports.
Provide support for administrative tasks and office management functions.

Qualifications:
Proficiency in Microsoft Excel, SharePoint, Word, and Outlook is required.
Knowledge of QuickBooks is a plus.
Exceptional organizational skills and attention to detail.
Strong interpersonal and communication skills.
Ability to manage multiple tasks and prioritize effectively.
Previous administrative experience in a similar role is preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.