OFFICE SPECIALIST, Opt 2

Job Requisition ID: 43441 Closing Date/Time: 01/06/2025 ​ Agency: Environmental Protection Agency Class Title: OFFICE SPECIALIST - 30080 Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial Bilingual Option: None Salary: Anticipated Starting Salary $4,246 monthly; Full Range $4,246 - $5,701 monthly. Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC028 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 43441 OFFICE SPECIALIST (OPTION 2 TYPING) (UPWARD MOBILITY) ***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. *** Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended. *Answer all questions thoroughly-DO NOT STATE SEE RESUME* Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Job Overview The Illinois Environmental Protection Agency (EPA), Bureau of Land (BOL), is seeking an Office Specialist. This position provides a variety of paraprofessional technical and complex office support functions for the professional/technical staff of the Field Office. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders. The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply. Essential Functions Serves as the office manager for the Field Office Section, performing specialized para-professional/technical functions for the Bureau of Land (BOL), Division of Land Pollution Control, Deputy Bureau Chief, Field Office Section (FOS) Manager’s office . Performs general office management for FOS as a whole and for the Springfield Region Field Office individually. Serves as the BOL complaint line coordinator. Serves as point of contract for delegated county field offices. Serves as point of contract between the Materials Management and Compliance Section and FOS. Coordinates FOS Vehicle Tracking. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above. Minimum Requirements Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience. Requires ability to type accurately, at 30 Words per minute. Preferred Qualifications Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, Excel, and mapping location software (ArcGIS, SWAP, and Google Earth) for determining longitude and latitude of locations. Prefers ability to follow oral or written instructions. Prefers extensive knowledge of office practices, procedures and programs. Prefers extensive knowledge of composition, grammar, spelling and punctuation. Prefers working knowledge of the logic of computer programs. Prefers extensive knowledge of basic mathematics. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance. Conditions of Employment Requires the ability to pass a name-based background check. Requires the ability to travel and possess Driver’s License. *The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: 8:30 am - 5:00 pm Monday - Friday Work Location: Springfield - 1021 N Grand Ave E Agency Contact: Chris Steinkruger Email: Christopher.E.Steinkruger@illinois.gov Phone #: 217-558-1256 Posting Group: Office & Administrative Support This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway. This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs). Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources. The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis. APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com