Administrative Assistant-FT

Posting Details Posting Summary Working Title Administrative Assistant-FT Role Title Admin and Office Spec II Role Code 19012-SW FLSA Nonexempt Pay Band 02 Position Number 277R0014 Agency Paul D. Camp Community College Division Paul D. Camp Community College (Div) Work Location Franklin (City) - 620 Hiring Range 43200 - 46000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule Monday - Friday 8:00 AM to 5:00 PM Sensitive Position No Job Description Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well. This is a Full Time Administrative Position. The position is partially funded by the Earn To Learn Grant. The position provides clerical and administrative support for the NAH programs. The Admin Assistant demonstrates competence in typing, maintaining inventories, writing adjunct contracts, completing travel requests, providing excellent computer skills using word and excel, ensuring all clinical credentialing is completed, clinical affiliate agreements along with clinical affiliates have what they need, and provides excellent customer service. Assists in the management of records for the department to include student records. The position assists in the data gathering for the grant, procurement responsibilities, pulling reports for budget review; review and the other reports needed for the grant and the department. 1.Provides comprehensive admin. assistance to the NAH and the Dean. 2.Provide project management services in collaboration with the faculty and the Dean. 3.Maintain comprehensive record keeping systems- hard copy and digital. 4.Assist with program publications(Brochures/Fliers/website info) 5.Procurement via Online procurement portal. 6.Support program Accreditation and certification 7.Maintain clinical facility and adjunct contracts 8.Maintain comprehensive record keeping systems 9.Reviews clinical requirements for NAH programs for all NAH adjuncts, faculty, and students. 10.Special events - coordination with the faculty and the WFDC staff. 11.Takes minutes for monthly faculty meetings. 12.Take minutes at advisory committee meetings for the NAH and ETL Grant. 13.Assists in the monitoring and record keeping of ETL Students 14.Assists in the communication between the Sentara OBICI and Camp Community College Nursing programs for the ETL Grant. 15.Excellent interviewing skills with the students. 16.Excellent interpersonal and communication skills demonstrated through student, faculty, staff and administration interactions. 17.Demonstrates competency in typing, filing and maintaining inventories. 18.Demonstrates proficiency in the use of computer through email communication, use of word, spreadsheet use, virtual meeting interactions and creative software 19.Familiar with online procurement systems and/or willing to learn. 20.Ability to adhere to deadlines within the college and the department. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications 1.High School Diploma or equivalent 2.Experience with computers 3.Experience with customer services 4.Basic understanding of office equipment 5.Knowledge of office management systems and procedures. Additional Considerations 1.Experience within the VCCS. 2.Experience with higher education faculty, staff, and students 3.Experience with Word, Excel, and Microsoft/Google software. 4.Experience with contract construction for adjunct and clinical faculty 5.Familiarity with procurement systems and purchasing procedures. Operation of a State Vehicle No Supervises Employees No Required Travel Travel to Suffolk Campus as needed Posting Detail Information Posting Number CLS_3479P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/19/2024 Job Close Date 01/08/2025 Open Until Filled Agency Website www.pdc.edu Contact Name Email Phone Number Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors. ADA Statement The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting https://jobs.vccs.edu/postings/80143 Supplemental Questions Required fields are indicated with an asterisk (). Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents Unofficial Transcripts AHP Letter