Jr. Administrative Assistant

Description We are offering an exciting opportunity for a Jr. Administrative Assistant based near Parsippany, New Jersey. In this role, you will be expected to manage various administrative tasks, including data entry, client relations, and office assistance, in a highly organized and detail-oriented manner. Responsibilities: Handling incoming calls and efficiently addressing client inquiries Composing and dispatching letters to both prospective and current clients Creating insurance product illustrations and proposals using Excel templates Reviewing and processing insurance applications, including scheduling medical exams Managing client enrollment status changes, service issues, claim concerns, and billing inquiries Conducting searches for doctors for prospects and clients Using mail merge to create lists and labels for mailings Updating, adding, and removing client address changes in our database system Setting up files in a compliance-approved manner Monitoring and ensuring the validity of all insurance licenses Ordering and managing office supplies inventory Handling postage and FedEx orders Coordinating the sending of annual holiday cards Preparing and tracking quarterly newsletters Requirements - Proficiency in Microsoft Office Suite is required. - Must possess skills in calendar management. - The ability to manage and improve client relations is essential. - Must be familiar with ordering office supplies. - Proficiency in data entry tasks is a must. - Previous experience in administrative assistance is required. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .