Malace HR is hiring: Receptionist in Miami

MalaceHR is seeking a highly motivated and organized individual to join our team as a Receptionist. The primary role of the Receptionist is to provide high-level administrative support, ensuring smooth operations by managing clerical functions, conducting research, and handling information requests. This position requires excellent communication, organizational, and customer service skills.

Key Responsibilities:

• Greet and direct visitors in a friendly and professional manner.
• Answer incoming calls, manage the switchboard, and provide information as needed.
• Receive and send packages through couriers, ensuring timely and accurate delivery.
• Maintain and update the visitor log and/or call records. Issue security passes/badges as required.
• Perform general clerical tasks such as typing, filing, and photocopying.
• Maintain the boardroom schedule and ensure necessary equipment is available.
• Provide additional administrative support, including preparing mailers, binding books, and other tasks as requested.
• Support team members with miscellaneous administrative functions as necessary.

Skills and Qualifications:

• Strong verbal and written communication skills.
• Excellent multi-tasking, organizational, and time management abilities.
• Exceptional customer service and interpersonal skills.
• Ability to work independently and handle multiple tasks efficiently.
• Strong attention to detail and the ability to maintain confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to quickly learn new software and systems.

Education and Experience:

• High school diploma or equivalent required.
• 0-2 years of experience in a similar administrative or clerical role preferred.