Receptionist Job at Matura Farrington in Pleasanton

Job Title: Receptionist

Position Overview:

We are seeking a professional and detail-oriented Receptionist to manage front desk operations and support office administrative functions. The ideal candidate will have excellent organizational skills, a welcoming demeanor, and the ability to multitask effectively in a dynamic office environment.

Key Responsibilities:

Reception and Hospitality:

• Greet visitors and guests, providing a warm and professional welcome.
• Offer beverages and ensure a positive guest experience.
• Answer and route calls on a multi-line telephone system promptly and professionally.
• Prepare and maintain conference rooms, break areas, and coffee stations.
• Coordinate food and beverage arrangements for meetings.

Office Operations:

• Monitor and manage office and kitchen supplies; track inventory, place orders, and restock as needed.
• Handle incoming and outgoing mail, including overnight packages; arrange courier services and daily drop-offs.
• Provide general support to office management and staff as required.

Records Management:

• Organize, index, and maintain both physical and electronic files, ensuring accessibility and confidentiality.
• Manage document storage systems, create new files, and re-shelve materials in compliance with office procedures.
• Coordinate the transfer of files to off-site storage as needed.

Other Duties:

• Assist with ad-hoc administrative tasks and special projects as assigned.

Qualifications:

• Proven ability to maintain punctuality and reliable attendance.
• Proficient typing skills (minimum 45 WPM).
• Strong interpersonal communication skills to interact professionally with clients, staff, and vendors.
• Familiarity with office equipment such as computers, transcription devices, copiers, and fax machines.
• Proficiency in Microsoft Word, Outlook, and document management systems.
• Valid driver’s license for occasional errands or drop-offs.

Compensation:

• Hourly rate: $20.00 - $23.00, based on experience and qualifications.