Executive Personal Assistant Job at ROCS Grad Staffing in Fairfax

Why You Want To Work Here:

Established as a community-focused organization, we are a medical and psychiatric provider dedicated to offering a wide range of services to adults aged 18 and older, addressing mental health and substance abuse challenges.

Job Overview:

As an Executive/Personal Assistant, you will provide high-level support for a professional doctor by handling various tasks to help them focus on their core responsibilities.

Responsibilities of the Executive/Personal Assistant:

• Calendar Management: Organize and manage schedules, appointments, and meetings.
• Communication: Handle incoming and outgoing communications, including emails and phone calls.
• Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items.
• Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and transportation, including vacations and family trips.
• Document Management: Prepare, edit, and organize documents, reports, and presentations.
• Budget Management: Assist with tracking and managing budgets and expenses.
• Project Support: Assist in project management and coordination, ensuring deadlines are met.
• Research: Conduct research and compile information as needed for decision-making.
• Client Relations: Maintain relationships with clients and stakeholders, ensuring communication is clear and professional.
• Event Planning: Organize and coordinate corporate events, conferences, and meetings.
• Confidentiality: Handle sensitive information with discretion and confidentiality.
• Daily Errands: Manage personal errands, such as ordering meals, dry cleaning, and other tasks.
• Bill Management: Manage bills and finances, ensuring timely payments.
• Research and Reservations: Research and make reservations for restaurants, events, and activities.
• Gift and Event Planning: Organize special occasions, including birthdays, anniversaries, and holidays.
• Communication Management: Handle correspondence and communication, including mail and messages.
• Time Management: Help prioritize tasks and manage time effectively to balance professional and personal commitments.

Requirements of the Executive/Personal Assistant:

• High School Degree, Bachelor’s degree preferred
• Proven experience in a similar role
• Must have valid Driver's License, Proof of Insurance and reliable transportation
• Proficiency in project coordination and multitasking
• Strong data entry skills with attention to detail
• Excellent proofreading abilities
• Ability to manage calendars effectively
• Familiarity with QuickBooks is a plus
• Experience in front desk operations is advantageous
• Knowledge of event planning principles is beneficial