Robert Half is hiring: Administrative Assistant 2 in San Francisco

We are offering a permanent employment opportunity for an experienced Administrative Assistant 2 in San Francisco, California. The position is within an industry where accurate and efficient processing of customer applications, maintenance of customer records, and handling of customer inquiries is paramount. As an Administrative Assistant 2, your role will involve the utilization of your skills in customer service, communication, office functions, and Microsoft applications among others, to ensure the smooth operation of the office.

Responsibilities:

• Conduct research and handle information requests as part of providing high-level administrative support

• Carry out general office tasks including ordering supplies and implementing records management systems

• Execute basic bookkeeping tasks as part of your daily duties

• Prepare a variety of documents including invoices, reports, memos, letters, and financial statements

• Manage corporate documents, records, and reports by filing and retrieving them as required

• Handle incoming correspondence, including faxes and emails, through opening, sorting, and distribution

• Prepare responses to correspondence containing routine inquiries

• Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks

• Maintain confidentiality and organization of information

• Uphold customer service standards by managing your time effectively and working independently.

• Demonstrated experience in Customer Service
• Excellent Communication skills, both verbal and written
• Proficiency in handling Office Functions
• Advanced knowledge of Microsoft Excel
• Strong Research skills
• Proficient in using Microsoft Word
• Experience in Project Management
• Familiarity with the software 'About Time'
• Ability to handle Correspondence efficiently
• Proven experience in Clerical Duties
• Basic understanding of Financial Statements
• Proficiency in using Microsoft PowerPoint
• Knowledge of Conductivity principles
• Strong Interpersonal Skills
• Experience in distributing faxes
• Proficiency in Adobe InDesign
• Excellent Written Communication skills
• Experience in Records Management
• Ability to use Computer Programs effectively
• Knowledge of Basic Bookkeeping
• Ability to Prepare Invoices accurately
• Experience in preparing responses to inquiries
• Proficiency in photocopying and scanning documents