Robert Half is hiring: Office Assistant in San Francisco

We are in the process of recruiting an Office Assistant for our team located in San Francisco, California, 94107, United States. This role is based in the Information Technology industry and offers a contract to permanent employment opportunity. As an Office Assistant, you will be involved in a variety of tasks such as managing the front desk, maintaining the office and kitchen, and providing customer service.

Responsibilities:

• Manage the front desk operations, providing an efficient and welcoming experience for visitors.

• Answer incoming calls, ensuring queries are directed to the appropriate teams.

• Maintain cleanliness and organization of the office and kitchen areas.

• Deliver exceptional customer service, addressing and resolving inquiries as needed.

• Ensure the reliability and accuracy of office administration tasks.

• Facilitate the smooth operation of office maintenance duties in the morning.

• Greet and assist guests, providing a detail oriented and friendly service.

• Monitor and manage customer inquiries, providing prompt and accurate responses.

• Handle office administration tasks, ensuring all processes are completed accurately and in a timely manner.

• Proficiency in Office Administration: The candidate must be skilled in office administrative tasks, such as managing files, updating paperwork, and other documents, and performing basic bookkeeping.

• Experience in Receptionist Duties: The applicant should have experience performing receptionist duties, including answering phone calls, directing calls to appropriate staff, greeting and assisting visitors, and managing the reception area.

• Exceptional Customer Service: The candidate needs to demonstrate excellent customer service skills, capable of addressing customer inquiries promptly and professionally, maintaining a positive company image, and building strong customer relationships.

• Knowledge of Information Technology: As this role is within the IT industry, the applicant should have a basic understanding of IT concepts, terms, and operations.

• Proficient in Microsoft Office: The candidate should have proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to perform various office tasks efficiently.

• Excellent Communication Skills: The candidate must have excellent written and verbal communication skills to interact effectively with clients, staff, and management.

• Attention to Detail: The applicant should have a keen eye for detail to ensure accuracy in tasks such as data entry, document preparation, and general office management.

• Time Management Skills: The candidate needs to have excellent time management skills, capable of prioritizing tasks, managing workload, and meeting deadlines.

• Ability to Work in a Team: The candidate should have the ability to work effectively in a team environment, contributing to team goals and maintaining a positive work atmosphere.