Work Comp Legal Secretary Job at APR Consulting in Irvine

Work Comp Legal Secretary

• Location: Newport Beach, California
• Type: Direct Hire
• Job #78884
• Salary: $1.00

A Law firm is looking for a Legal Secretary .

Location: Newport Beach, CA 92660
Position: Work Comp Legal Secretary
Pay Rate: $ 35-45/hr (Direct Hire)
Start Date: 2 weeks' notice

About the Role:

• The Legal Secretary is a critical member of the team who supports attorneys during all phases of the litigation process, from the initiation of a case to the discovery period, trial preparation, trial, and post-trial in their practice by assisting in the preparation service and filing of legal documents, maintaining files and calendar, and performing general administrative/clerical duties.
• The ideal candidate is organized, accountable, independent, and reliable with a professional demeanor and communicates and interacts well with attorneys, management, and the rest of the legal support team. He/she must have excellent problem-solving, written and verbal communication, and multi-tasking skills.

Job Responsibilities:

• Prepares documents from written and oral dictation; composes drafts, and revises documents, forms, and other items as required.
• Schedules couriers, notarial services, court reporters, and other special functions as needed.
• Transmits documents to clients, courts, and other agencies via appropriate method of service.
• Opens, reviews, and directs incoming mail.
• Composes, types, and distributes correspondence, including e-mail and faxes, using individual initiative and as assigned.
• Organizes and maintains electronic file system; processes all documents for appropriate filing.
• Answers and screens telephone calls, assisting callers whenever possible without giving legal advice; arranges conference calls.
• Coordinates attorney appointments and due date calendars, ensuring that all dates are communicated with the appropriate party.
• Prepares trial binders; coordinates trial exhibits.
• Conducts research as requested utilizing appropriate reference sources.
• Assists in development and implementation of office systems and procedures as needed.
• Assists with special projects as assigned.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.
• Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc.
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
• Compose routine letters and memoranda using knowledge of work area instructions and guidelines.
• Maintain files, logs, and other information in connection with the work under the control of the assigned attorney.
• Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable.
• Accurately document all billable work and tasks according with billing procedures.
• Operate standard office equipment such as copy machines, scanners.
• Receive and place telephone calls.
• Other duties as assigned.

About You:

• Dedicated, detail-oriented, and customer-service savvy interactions.
• Ability to interact effectively with a wide range of staff throughout the company.
• Aptitude in identifying and resolving issues in file resolution and litigation timeliness.
• Drafting and analytical skills to update and develop new operational procedures.
• Strong familiarity with civil procedure, including understanding motion content and court filings.
• Skill working with and driving attorneys.

Job Qualifications:

• Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
• Excellent verbal and written communication skills.
• Excellent grammatical and spelling skills.
• Proficient on Outlook and Microsoft products.
• Knowledge of court procedures and rules.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Demonstrated ability to plan and organize projects.
• Ability to perform diversified clerical functions and basic accounting procedures.
• Ability to effectively communicate with people at all levels and from various backgrounds.
• Knowledge of EAMS FileNet, Outlook, Word, Excel, Adobe Acrobat, Dropbox, or other shared cloud storage.

Competencies:

• Oral Communication-Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication-Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for

additional resources; Sets goals and objectives; Organizes or schedules other people and their
tasks; Develops realistic action plans.

• Professionalism-Approaches others in a tactful manner; Reacts well under pressure; Treats

others with respect and consideration regardless of their status or position; Accepts
responsibility for own actions; Follows through on commitments.

• Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities

are covered when absent; Arrives at meetings and appointments on time.

• Dependability-Follows instructions, responds to management direction; Takes responsibility

for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Physical Demands and Work Environment:

• Frequently required to sit
• Occasionally required to stand and walk
• Frequently required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Frequently required to talk or hear
• Frequently required to utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally required to lift/push/carry items less than 25 pounds

The Firm culture is about teamwork, support, good communication, a work/life balance, and professional development opportunities. They offer a competitive salary and a comprehensive benefits package, including:

• Medical, Dental, Vision insurance
• 401(k) + Employer Match
• Supplemental Insurance Options (LTD, Life, STD, Critical Illness, etc.)
• Professional Development Opportunities
• Paid vacation
• Paid sick days
• Paid holidays

Our client is an established mid-sized law firm with 5 offices throughout California and Nevada. Our firm provides a full range of transactions and litigation services. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals.