Executive Assistant Job at University of Utah in Salt Lake City

Details Open Date 12/11/2024 Requisition Number PRN40589B Job Title Executive Assistant Working Title Executive Assistant Job Grade E FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary Within the hours of 9:00 am to 5:00 pm, Monday through Friday, some possible nights and weekends. VP Area Academic Affairs Department 02436 - Stena Fintech Center Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 39300 to 55000 Close Date 03/11/2025 Priority Review Date (Note - Posting may close at any time) Job Summary The Stena Center for Financial Technology at the University of Utah unites education and industry to accelerate financial innovation and inclusion. Interdisciplinary at its core, the center develops and leads workshops, research, an annual conference, and other projects and programs for students, faculty, and industry partners. The center collaborates with university faculty to accelerate advances in fintech in the areas of research, commercialization, applied learning, and the incubation of new ideas and businesses. The Stena Center is looking for an Executive Assistant to be a supportive force who empowers our center’s leadership team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to executives. Candidates should be flexible, yet consistent. Duties will include (but are not limited to) supporting the Executive Director primarily and providing additional support to executive/management team members, as directed, to ensure the center’s goals and objectives are accomplished and that operations run efficiently. Responsibilities Manage the Executive Director’s calendar, including making appointments and prioritizing the most sensitive matters Organize meetings, including scheduling, sending reminders, and organizing catering when necessary Gather documents to prepare for meetings, maintain meeting agendas, and take meeting minutes Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Executive Director’s behalf Manage travel logistics and activities, including accommodations and transportation Maintain comprehensive and accurate records Order and manage office supplies Perform minor accounting duties Maintain professionalism and strict confidentiality Assist with the execution of events like the Stena Center’s annual Fintech Xchange event Additional tasks as assigned by Executive Director Minimum Qualifications Bachelor’s degree in Business or a related field, or equivalency required (one year of education can be substituted for two years of related work experience). Two years office management and supervisory experience. Demonstrated knowledge of finance and budgeting and public relations skills. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.