Accounting Assistant Job at Robert Half in Waukesha

We are offering a contract for a permanent position as an Accounting Assistant in the Construction/Contractor industry. The role is based in Waukesha, Wisconsin, United States. As an Accounting Assistant, you will be required to handle various accounting and administrative tasks, including processing invoices, managing insurance certificates, and providing backup support to the administration department.

Responsibilities:
• Accurately process invoices for approval to ensure timely payments.
• Manage credit card processing tasks, including collection of receipts, approvals, and entry into the accounting system.
• Responsible for logging, tracking, and following up with subcontractors for missing or expired Insurance Certificates.
• Handle Lien Waivers by collecting and tracking them with subcontractors.
• Provide backup for creating and editing Owner and Consultant contracts using AIA software.
• Field incoming calls by managing the main phone line.
• Act as a backup to the administration department, providing support as needed.
• Utilize accounting software systems and Microsoft Office Suites, particularly Excel, to perform accounting functions including Accounts Payable (AP), Accounts Receivable (AR), and billing functions.
• Monitor and manage cash activity to maintain accurate records.• Proficiency in Accounting Software Systems is required.
• Must have strong Microsoft Excel skills.
• Familiarity with the entire Microsoft Office Suite is necessary.
• Should have a clear understanding of various Accounting Functions.
• Experience with Accounts Payable (AP) is crucial.
• Handling Accounts Receivable (AR) should be in the candidate's skill set.
• Must be proficient in Billing Functions.
• Experience in managing Cash Activity is a must.