State of South Carolina
Administrative Specialist (Campus Operations)
State of South Carolina, Spartanburg, SC, United States
Salary: $27,510.00 - $39,207.00 Annually
Location : Spartanburg County, SC
Job Type: FTE - Full-Time
Job Number: 139249
Agency: Spartanburg Community College
Opening Date: 12/11/2024
Class Code:: AA50
Position Number:: 139249
Normal Work Schedule:: Other
Normal Work Schedule (Other):: Monday - Thursday 8AM-5PMFriday 8AM-1:30PM
Pay Band: Band 3
Hiring Range - Min.: $27,510.00
Hiring Range - Max.: $39,207.00
Opening Date: 12/11/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: The application must be completed to include unofficial transcript(s), all current and previous work history, salaries, and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Serves as administrative specialist for Campus Operations. Assists in coordination of office functions and provides administrative services for all Campus Operations Departments.
- Assists in coordination of office functions and provides administrative services for the daily activity of all Campus Operations Departments to include Purchasing Card reconciliation.
- Serves as primary administrator of computerized Maintenance Management System. Enters new users, budget codes and equipment. Receives daily maintenance work order request and enters them into MMS. Enters into MMS Direct trouble reports received from faculty/staff for all campuses.
- Enters Campus Operations purchase requisitions into computerized purchasing system. Monitors blanket POs for department. Reconciles invoices, purchase orders and releases for payment. Compares purchase orders to budget.
- Assist Campus Operations Maintenance, Custodial, Grounds and HVAC with daily needs and resolve issues.
- Serves as back up to support college fleet vehicles.
- Maintains yearly waste report for SC DHEC. Responsible for collecting recycling results and submission to the state.
- Provides for Campus Operations Director & Energy Manager monthly energy information collected from utility bills. Maintains energy accounting spreadsheet and submits monthly campus reports to management.
Minimum and Additional Requirements
HS diploma or GED.
Preferred Qualifications
Intermediate skills with Microsoft Word, Excel, Publisher, and PowerPoint, as also Adobe Acrobat Professional
Additional Comments
Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Location : Spartanburg County, SC
Job Type: FTE - Full-Time
Job Number: 139249
Agency: Spartanburg Community College
Opening Date: 12/11/2024
Class Code:: AA50
Position Number:: 139249
Normal Work Schedule:: Other
Normal Work Schedule (Other):: Monday - Thursday 8AM-5PMFriday 8AM-1:30PM
Pay Band: Band 3
Hiring Range - Min.: $27,510.00
Hiring Range - Max.: $39,207.00
Opening Date: 12/11/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: The application must be completed to include unofficial transcript(s), all current and previous work history, salaries, and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Serves as administrative specialist for Campus Operations. Assists in coordination of office functions and provides administrative services for all Campus Operations Departments.
- Assists in coordination of office functions and provides administrative services for the daily activity of all Campus Operations Departments to include Purchasing Card reconciliation.
- Serves as primary administrator of computerized Maintenance Management System. Enters new users, budget codes and equipment. Receives daily maintenance work order request and enters them into MMS. Enters into MMS Direct trouble reports received from faculty/staff for all campuses.
- Enters Campus Operations purchase requisitions into computerized purchasing system. Monitors blanket POs for department. Reconciles invoices, purchase orders and releases for payment. Compares purchase orders to budget.
- Assist Campus Operations Maintenance, Custodial, Grounds and HVAC with daily needs and resolve issues.
- Serves as back up to support college fleet vehicles.
- Maintains yearly waste report for SC DHEC. Responsible for collecting recycling results and submission to the state.
- Provides for Campus Operations Director & Energy Manager monthly energy information collected from utility bills. Maintains energy accounting spreadsheet and submits monthly campus reports to management.
Minimum and Additional Requirements
HS diploma or GED.
Preferred Qualifications
Intermediate skills with Microsoft Word, Excel, Publisher, and PowerPoint, as also Adobe Acrobat Professional
Additional Comments
Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.