Office Administration Manager

Location: New York, New York (in-office 5 days a week)

Industry: Leading Global Investment Firm

Firm Style: Dynamic, rapidly evolving, and team-driven

Base Salary: $150,000 - $175,000

You're a great fit if:

• You're a motivated self-starter with 10+ years of office/facilities management experience
• You have 5+ years of experience managing administrative teams across recruiting, onboarding, and performance reviews
• You excel in project management and can juggle multiple small to mid-sized tasks
• You have strong communication skills, client-facing expertise, and strong problem-solving skills
• You thrive in a fast-paced, growing environment and enjoy being hands-on
• You're tech-savvy, especially with Microsoft Office and space planning tools

Your responsibilities:

• Oversee all office operations - from managing services like shipping, facilities, reception, and catering, to leading the NY-based admin team
• Collaborate with the Head of Corporate Services on EA management, scheduling, recruitment, and performance reviews
• Maintain the office space by handling new hire setups, internal moves, and space planning
• Ensure efficient vendor management and building maintenance while adhering to lease agreements
• Plan and support in-office events, meetings, and business continuity initiatives
• Keep the budget in check by overseeing the invoice process and submitting monthly expense reports
• Draft and deliver office communications and jump in on ad-hoc projects when needed

Where you'll make an impact:

You'll be at the center of ensuring smooth operations in our client's New York office, working closely with both internal teams and external vendors to create a welcoming, efficient workplace. Your strategic mindset and proactive approach will drive continuous improvement and elevate their office standards.